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County of Santa Clara

County of Santa Clara
Capital Programs

Major - Santa Clara Valley Health and
Hospital System

Report Date: April 12. 2002

Effective Date: March 31, 2002

Project #: AC0040

Project Title: Valley Specialty Center (formerly known as the Medical Office Building),
Moorpark and Bascom Avenues, San Jose

Project Manager: Ron Johnson

Client Contact: Mary Lou Kilcline

E-mail: ron.johnson@gsa.co.santa-clara,ca.us

E-mail: marylou.Kijcline@.hhs.co.,santa-

Phone:(408)441-8650, ext. 118

clara.ca.us

Phone:(408)885-5712
Consultants: HMC Group (Programming)
Architect: Anshen + Allen, Architects

Construction Mgr: Turner Construction Company (In negotiations)
Contractor: To Be Determined
BACKGROUND:

Both the Santa Clara Valley Health and Hospital System’s (SCVHHS) “Strategic Facilities
Plan" and the Santa Clara Valley Medical Center’s (VMC) “Strategic Business Plan"
recommended that a new. operationally efficient medical office building be constructed on the
VMC Campus to consolidate specialty care from the Outpatient Department building and other
scattered locations. This new medical office building, now known as the Valley Specialty

Center (VSC), is the first step in the "VMC Short-Term Master Plan”. Construction of the VSC
will allow SCVHHS to:

Replace the existing Outpatient Department (OPD) building with expanded and

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operationally efficient space in a state-of-the-art facility.

• Consolidate specialty care (currently scattered in the VMC campus vicinity).
• Mitigate the seismic risk in Old Main (Building H-1) by relocating physician offices and
special procedure labs, allowing the East Wing of Old Main to be vacated and
demolished.

In January 2000, the Board of Supervisors approved a $240,000 contract for planning and
programming services for the VSC. This programming provided the analysis for the
determination of the proposed occupants of this building.
Scope:

Design and construct a new 234,000 gross square foot medical office building to contain
consolidated specialty care outpatient services and relocated physician’s offices, labs and
other support space from Old Main, East Wing. The project also includes the demolition of the
building currently located at 2220 Moorpark Avenue, which will be the site of the VSC, and the
relocation of the administrative services now housed at 2220 Moorpark.

http://facilities.gsa.co.santa-clara.ca.us/FACILITY/CAPlTAL/CapitalProjects/AC0040.htm
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PROJECT #: AC0040

FINANCING/BUDGET
FUND: 0050
ESBJ; 4100

Fiscal Year

Amount

2000

$ 290,000

2000

$

20,000

2000

$

40,000

2001

$9,400,000

FABC: 031

Additional Information

Programming only ($250,000 allocated from the
Board of Supervisors and $40,000 from SCVHHS's
Planning and Marketing budget, Fund 060, ESBJ
2938)

Planning - parking study (allocation from FY2000
Unanticipated Capital Needs)
Allocation from Unanticipated Capital Needs for
extra services for programming the VSC.
Funding for design, approved by the Board of
Supervisors on November 14, 2000.

2001

($ 310,000)

Reimbursement of the original $250,000 (FYOO),
plus the $20,000(FYOO)for the parking study, and
the $40,000(FY01)for extra services for
programming.

Total;

$9,440,000

Budget Status.:
Allocations:

(^9.440,
I WTT ~

Expenditures/Encumbrances "to date:f" ;

2,029,844

Salahce Available:

f:4"TD.156

The funding approved to date is intended to cover the programming :
The preliminary budget for this project, included in the SCVHHS Strs
March 2000, was $71,180,000. The first draft of the programmatic level cost estimate,
provided by FIMC on July 6, 2000, indicated that total project costs could be considerably
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higher than this preliminary budget. The variance appeared to be with the projected costs of
construction and equipment rather than any increase in the size of the building. (The $71.18
million estimate was based on square footage costs more in line with the Administrative Office

Building I at 2325 Enborg Lane. Flowever, the VSC is a medical specialties building.) The
programmatic level cost estimate was finalized in early September 2000 at $93.8 million.

On October 3, 2000, the Board of Supervisors held a workshop on funding options for all of the
projects included in the proposed Capital Budget. The programmatic level cost estimate of
$93.8 million for this project was presented in that workshop. The Board did not take action on

October 3^^. A second presentation on the Capital Budget was made on November 14, 2000.
Funding of $9.4 million for the design of this project was approved at that meeting.
On October 30, 2001 the Board of Supervisors held a workshop to discuss the status and
funding of the County’s overall capital program. The report on the VSC presented at this
workshop indicated that the pre-design cost estimate for the project is approximately $10
million over the $93.8 million budget. The Administration presented a preferred option of
continuing with the design of the building at its full size (234,000 sf), but include up to 55,000 sf
of the interior improvements as additive bid alternates. This option provides the opportunity to

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County of Santa Clara

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take advantage of potentially favorable bidding conditions when the project goes to bid in
2003, and allows the Board the most flexibility in deciding the best use of its capital funds.
Other options discussed at this workshop ranged from reducing the size of the building to
increasing the size to provide space for non-county tenants.

On December 12, 2001, the Finance and Government Operations (FGO) committee of the
Board of Supervisors decided to recommend that the Board of Supervisors approve
proceeding with the VSC according to the preferred option presented by the administration at
the October 30, 2001 workshop.

On March 22, 2002, the FGO committee held another discussion on the bond funding for this
and other major capital projects. The Committee decided to recommend that the full Board

hold a discussion on this issue. This discussion has been scheduled for April 30, 2002.
PROJECT SCHEDULE:

Start Date

Complete Schematic Design
Complete CEQA Initial Study
Complete Construction

Original

Revised

Actual

January 2000

January 2000
April 2002

January 4,2000

December 2000

Not detailed

June 2002

Spring 2004

Fall 2005

The construction management firm will develop a detailed project schedule as one of their first
tasks once their contract has been executed. The current schedule calls for their contract to

be executed on April 16, 2002.
Comments, Reason for Changes:

The preliminary schedule included in the Strategic Facilities Plan shows the project being
ready for occupancy in the spring of 2004. During the programming phase the architect
recommended that the schedule be increased by six months, to finish in the fall of 2004,
allowing for a longer consultant selection process, and to add three months to the design
process. Further delays in the programming and consultant selection process have pushed
the project completion date in Capital Programs' preliminary schedule to the fall of 2005.
Flowever, once the construction management firm is on board the entire schedule will be
reexamined in an effort to make up the lost time.
CURRENT STATUS:

PrograrnmLn^;

HMC Architects delivered the final draft of the program document on December 6, 2000.
Co nstructi pn_Ma n.age m en t:

Capital Programs is currently in negotiations with Turner Construction Company for
construction management services for this project. The current schedule calls for a contract to
be ready for approval by the Board of Supervisors on April 16, 2002.

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Design:

Anshen + Allen has completed the pre-design phase and has begun schematic design.
Schematic design is scheduled to be completed in by mid-May 2002.
California Environmental Quajity Act(CEQA).:

Capital Programs has hired an environmental consultant to prepare an Initial Study to
determine if this project will qualify for a Negative Declaration or if an Environmental Impact
Report will be required. This Initial Study is scheduled to be completed in June 2002.

Inter-Relatio_nship withjOther SCVH HS_Building_Project,s.:
Completion of the VSC is the first step in the “VMC Short Term Master Plan", and is critical to
the successful implementation of the;

• “Retrofit Strategy Report”, issued in April 2000 for Old Main (Building H-1). This study
recommends the retrofit of the West Wing of Old Main and demolition of the East Wing
of Old Main. This critical project is contingent on completion of the VSC since a
number of the programs currently housed in Old Main will be relocated to the VSC.

• "SCVHHS Strategic Facilities Plan” and the VMC “Strategic Business Plan." These
reports outline future facility needs. Construction of the VSC will allow VMC to replace
the existing Out Patient Department with expanded and operationally efficient space in
a state-of-the-art facility, consolidate specialty care (currently scattered in the VMC
campus vicinity), and include other functions now located primarily in Old Main.
If you would like further information on this project, please contact:

• Ron Johnson, the Project Manager, by phone at(408)441-8650, ext. 118 or by e-mail
at ron.johnson@gsa.co.santa-clara.ca.us; or

• Siva Darbhamulla, the Capital Programs Division Acting Manager by phone at (408)
299-2462 or by e-mail at siva.darbhamulla_@gsa.co.santa-clara.ca.us

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PROJECT NUMBER REQUEST

DATE:

PROJECT NUMBER: f\C. OO‘40{Tq be assigned by Support Staff)

6/4/01

REVISION No: 03

REASON FOR REVISION: Additional Capital funding of S9.4 million, allocated by the
Borad of Supervisors on November 14, 2000.

PROJECT TITLE: (Unique title of less than 40 characters; (PLEASE PRINT)

VMC Medical Office Building
PROJECT ADDRESS:

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Corner of South Bascom Ave. and Moorpark, San Jose

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PROJECT LOCATION - (specific location - building, floor, room, etc)
ner of South Bascom Ave. and Moorpark, San Jose

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Project Description (2-3 sentences describing the project)
234,000 Sq, Ft., Medical Office Building on the VMC Campus

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Labor Budget: $215,000 Total Project Cost: $9,440,000* Facility #: TBD
(Sum of lines 21, 23. 62)

Index 2515

FABC 031

Fund 0050

Project Manager:

Phone No.

Ron Johnson

Project Manager Signature:_i

441-6850 x118

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Manager, Capital Programs Slgna^fe:

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Attach the spending plan and proposed schedule for this project.
NOTE;

This form must be filled in & given to Shan when requesting a Project Number. Project Numbers will not
be given without the above information being provided at the time of request. Project Number requests
must be provided prior to charging time or other documents being processed.
c;

Gene Shoffner (2)
Karen Hall

Project Manager
Siva Darbhamulla
Fire Marshal

Project Files
Fiscal Action:

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SPENDING PLAN/PROJECT SCHEDULE
SCHEDULE:

Project Name:

VMC Medical Office Bide,

Project No.

AC0040

100%C.D.-5

Building:

MOB

Bid Opening

Project Manager:

Ron Johnson

Date

Stan Date

4-Jun-Ol

50%C.D. s

Board Approval of ?'. a: & Specs
Contract Award
Notice to Proceed

Complete Construct;cr.
Estimated Cost
00 General

50 Construction

04 Special Costs

51 Demolition

06 Special Studies

52 Remodel and Repair

Total 00 General

,

0

10 County Support

•.V^. ,.V'

55 Construction - Other

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59 Supplemental Work Allowance

11 Administration

Total 50 Construction

12 GSA Bldg Ops

-V-

0

60 Construction Support

13 GSA Comm.

61 County Construe::o.n .Management

14 Fire Marshal

20,000

15 County Counsel
16 Other Agencies

5,000

62 In-House Inspection

63 Testing and Outside Inspection
64 Site Office

19 Reproduction

10,000

65 Permits and Fees

Total 10 County Support

35.000

66 Construction Support. - Other

Management

67 Temporary Facility

21 County Project Management

200,000

22 Technical

68 Surveying
69 Other Miscellaneous

23 Mgr/Chief/Mgmt Analyst

Total 20 .Management

15,000

Total 60 Construction Support

0

215.000 70 Furniture & Equipment(F & E)

30 Consultants

71 Furniture & Equipment Design

31 Programming

280.000

32 Geotechnical

30,000

73 Fixed Assets & Materials

5,000

74 Computer Equipment/ DP

72 Furniture

33 Archeological
34 Surveying

30.000

75 Telecommunications

35 Engineering

20,000

76 Moving Consultant

36 Environmental

150,000

37 Feasibility Study

Total 70 Furniture & Equipment

0

80 Other Project

38 Program Management

3,500.000

SI Quick Survey Response/POE

4,015,000

83 State Review

39 Specialty Consultants
Total 30 Consultants

82 Quick Survey Response/POE Cnsltnt

40 Design

84 Hazard Waste Disposal Fee

41 Pre-Design

370,000

42 Schematic

1,060,000

43 Design Development

1.400,000

44 Construction Documents
45 Bid & Award

85 OSHPD Review

86 Other Consultants

Total 80 Other Project Costs

0

90 Contingency
1.945.000

46 Construction Administration

91 Contingency

300.000

Total 90 Contingency

300.000

47 Reimbursements
49 Extra Services

Total 40 Design

100,000

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4,875,000

TOTAL PROJECT

59,440,000
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Rev6/00