Santa Clara Valley Health & Hospital System

Traffic Safe Communities Network(TSCN)
In Santa Clara County

DUI Court in the Schools
)

Project Number AL0109

Executive Summary and Final Report

Submitted January 30, 2004
by

Christine T. Oshinsky
TSCN Project Coordinator and Health Educator

i

EXECUTIVE SUMMARY

i

CALIFORNIA

Santa Clara County Public Health Department

Traffic Safe Communities Network(TSCN)
In Santa Clara County-“DUI Court in the Schools’

PROJECT CHARACTERISTICS

PROGRAM AREA(S)

Innovative or non-traditional approach

Outstanding Collaborative Effort
Youth & Alcohol

TYPE OF JURISDICTION

County
JURISDICITON SIZE

TARGETED POPULATION(S)

37,000

Youth Population
(15 to 19 years old)

PROBLEM IDENTIFICATION

Located south of the San Francisco Bay, Santa Clara County has the fifth-largest population in California
with over 1.7 million people residing across 15 cities and encompassing 1,400 square miles. Drinking and driving
continues to be the leading cause of collisions resulting in injury or death in the county. According to the
California Highway Patrol (CHP), from 1997 to 2001, 141 people were killed and 6,019 were injured in Driving
Under the Influence (DUI) crashes in Santa Clara County. Furthermore, motor vehicle crashes are the leading
cause of death for 15-19 year olds - with alcohol being the primary collision factor. In 2001, the county had 146

crashes involving drivers under 21 who had been drinking alcohol - a 12% increase since 1998. Also in 2001,
7,119 DUI arrests were made countywide -and 551 of these drivers were under age 21.
The county’s DUI problem is large and complex and resources are limited - and there is a growing
awareness that criminal justice system alone can not, and has not solved the problem, especially among young
people. The full diversity of stakeholders and perspectives must work together to position and address DUI
within the context of a comprehensive violence, injury, and alcohol problem prevention framework. In order to
address this growing problem, Santa Clara County developed the “DUI Court in the Schools” project to focus on
reducing underage drinking and impaired driving. Taking the courthouse to a high school auditorium/theater is a
proactive approach that provides fundamental exposure to the justice system while educating students about the
consequences of drinking and driving. The experience and knowledge students gain through this interactive
program broadens their formal education in civics, health, and critical thinking.
GOALS AND OBJECTIVES

The goal of Traffic Safe Communities Network(TSCN)in Santa Clara County’s “DUI Court in the Schools”
project is to reduce alcohol-related crashes and increase overall traffic safety in Santa Clara County. The overall
project goal and objectives of Traffic Safe Communities Network(TSCN)are the following:
Project Goal:

By September 30,2003 institutionalize a court-school community program for conducting actual DUI trials at local
high school campuses countywide.
Objectives

•
•

To plan, coordinate, and conduct a minimum of 25 DUI trials in local high schools.
To conduct a kick-off media event to publicize the project.

-1 -

*

!

To provide coordination, technical assistance and training for building productive relationships with diverse
stakeholders, agencies, systems, and community groups by supporting court participation in outreach activities
designed with youth in mind such as facilitating an ongoing dialogue with groups traditionally estranged from the
justice system. Conduct four school-court community meetings with stakeholders to enlist support.
To develop a school-community linked education plan which may include news making events, speakers bureau,
information materials, and outreach designed to increase understanding and promote confidence, particularly
among Latinos, in the justice system’s role in reducing underage drinking and DDL
To regularly solicit issues of interest and evaluate feedback from student and adults.
To provide leadership opportunities and ongoing technical assistance for students to develop youth-driven
projects for preventing DUI, underage drinking, violence, and illegal alcohol sales. At least three “best practice”
strategies will be incorporated such as media literacy/advocacy, cross-age mentoring, and community
organizing/service learning opportunities.
To regularly invite CHP and other law enforcement personnel, criminal justice officials, community leaders,
school administrators, the news media, and prevention and traffic safety advocates to attend the court sessions
and organize one countywide conference.
To produce and distribute a public service announcement to promote community involvement in the project.
To develop and implement a marketing/media plan to foster ongoing news coverage and engender support for
policies, norms, and countermeasures aimed at reducing underage drinking and DUI.
To develop a strategic plan for securing funding to sustain the program.
To develop a “DUI Court in the Schools” project manual for use by OTS and other interested agencies.
To deliver a presentation about the “DUI Court in the Schools” project manual.
STRATEGIES AND ACTIVITIES

Traffic Safe Communities Network (TSCN)in Santa Clara County hired a full-time Health Education Specialist and
one half-time Office Specialist to coordinate and implement the “DUI Court in the Schools” pilot project in Santa Clara
County. With the support and assistance of the Superior Court of California, Santa Clara County, District Attorneys
Office, and Public Defenders Office, TSCN staff conducted 13 actual DUI trials throughout the county’s high schools
reaching over 2,500 teenagers. TSCN staff developed and disseminated educational materials and promotional
items to participating schools with drinking and driving messages. Materials included buttons, pencils, program
brochures, and bookmarkers. Members of the Alcohol & Impaired Driving work group participated as well as shared
resources and information at the DUI trials. Activities coordinated in conjunction with the DUI trials included Fatal
Vision Goggles demonstrations, parent meetings, and guest speaker presentations.
RESULTS

TSCN’s DUI Court in the Schools project has achieved the following results:
• Conducted 13 DUI trials in local high schools to help reduce underage drinking and impaired driving.
• Developed a 60-second Public Service Announcement to solicit interest in the trials from area high schools.
• Developed a 13-minute promotional video to use as a tool at presentations, meetings, and training in order
to gain interest and support for the program.
• Coordinated and supported 20 Alcohol and Impaired Driving Work Group meetings comprised of diverse
public and private sector members.
• Co-sponsored a countywide conference titled, “Changing Community Environments: Reducing AlcoholProblems Through Policy Initiatives” with the following agencies: SCC Department of Alcohol & Drug
Services, Learning Institute, NCADD in Silicon Valley, SCC Prevention Collaborative, and Alcohol Policy
Group.

•

Developed a brochure titled, “Teacher/Student/Parent Community Resource Brochure Guide for Santa Clara

Count^ and it was distributed to all area high schools, community events, and fairs.
•

•
•

Developed an informational brochure designed to assist the Office of the Public Defenders in their outreach
efforts to identify defendants for the project.
Secured funding through the California Office of Traffic Safety to create a “Comprehensive DUI Crash
Prevention” program from 2003 through 2005.
Developed Pre/Post evaluations and program interest
surveys to solicit feedback and interest from students
and adults.

•

•

Received a recognition award from Mothers Against
Drunk Driving (MADD), Bay Area Chapter for raising
awareness about impaired driving among teenagers
through the “DUI Court in the Schools” program.
Provided funding to start-up a “Safe Rides” program at
Los Gatos/Saratoga Union High School District.

FUNDING
Section 402:

$267,871.00

CONTACT

Christine T. Oshinsky
Santa Clara Valley Health and Hospital System
Public Health Department
770 S. Bascom Avenue

(408) 494-7854

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PROJECT FINAL REPORT
No. AL0109

Traffic Safe Communities Network(TSCN)in Santa Clara County
DUI Court in the Schools Pilot Project
January 30, 2004

CREDITS AND DISCLAIMER

The Traffic Safe Communities Network(TSCN)in Santa Clara County is a coalition coordinated
through the Santa Clara Valley Health & Hospital System/Public Health Department. This

project is part of the California Traffic Safety Program and was made possible through the
support of the State of California Office of Traffic Safety and the National Highway Traffic
Safety Administration. The opinions, findings, and conclusions expressed in this publication are
those of the authors and not necessarily those of the State of California or the National Highway
and Safety Administration.
PROJECT PERSONNEL

The Health Education Specialist(1.0 FTE)was hired for the DUI Court in the Schools pilot
project to coordinate the daily operations ofthe project. The Health Education Specialist
responsibilities included planning, problem-solving, developing and maintaining partnerships
with stakeholders, designing and acquiring educational materials, preparing reports, representing
the agency at meetings and events, and managing the project budget.
•

)
The Advanced Clerk Typist(0.5 FTE) provided support for various assignments required for the
efficient management ofthe project, including scheduling meetings and school-community
activities, typing, ordering supplies and materials, record keeping, maintaining databases,
assisting with the design of multi-media/communication materials, and sending out mailings and
correspondence.

Traffic Safe Communities Network(TSCN)Program Manager provided additional
administrative support. The Program Manager maintains direct supervision of the DUI Court in
the Schools project staff.
GOALS AND OBJECTIVES

Overall Project Goal:

By September 30,2003, institutionalize a court-school community program for
conducting actual DUI trials at local high schools campuses countywide.
Objectives:

1. To plan, coordinate, and conduct a minimum of 25 DUI trials in local high
schools by September 30, 2003.

2. To conduct a kick-off media event to publicize the project by May 30, 2003.

1

3.

To provide coordination, technical assistance and training for building
productive relationships with diverse stakeholders, agencies, systems, and
community groups by supporting court participation in outreach activities

designed with youth in mind such as facilitating an ongoing dialogue with groups
traditionally estranged from the justice system. Conduct four school-court
community meetings with stakeholders to enlist support by June 15, 2003.
4.

To develop a school-community linked education plan which may include news
making events, speakers bureau, information materials, and outreach designed
to increase understanding and promote confidence, particularly among Latinos,
in the justice system’s role in reducing underage drinking and DUI by April 15,
2003.

5.

To regularly solicit issues of interest and evaluate feedback from student and
adults through September 30,2003.

6.

To provide leadership opportunities and ongoing technical assistance for
students to develop youth-driven projects for preventing DUI, underage
drinking, violence, and illegal alcohol sales. At least three “best practice”
strategies will be incorporated such as media literacy/advocacy, cross-age
mentoring, and community organizing/service learning opportunities by August
15, 2003.

7.

To regularly invite CHP and other law enforcement personnel, criminal justice
officials, community leaders, school administrators, the news media, and
prevention and traffic safety advocates to attend the court sessions and organize
one countywide conference by September 30, 2003.

8.

To produce and distribute a public service announcement to promote
community involvement in the project by February 15, 2003.

9.

To develop and implement a marketing/media plan to foster ongoing news
coverage and engender support for policies, norms,and countermeasures aimed
at reducing underage drinking and DUI by April 15, 2003.

10. To develop a strategic plan for securing funding to sustain the program by July
1, 2003.

11. To develop a “DUI Court in the Schools” project manual for use by OTS and
other interested agencies by April 15, 2003.
12. To deliver a presentation about the “DUI Court in the Schools” project manual
by May 15, 2003.

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13. To e-mail or fax all press releases or media advisories/alerts to the Regional
Coordinator for approval in advance of their release.
14. To use the following standard language in all press materials: ^^Fundingfor this
program was provided by a grantfrom the California Office of Traffic Safety
”
through the Business, Transportation & Housing Agency.
15. To submit print clips by 9 a.m. to the Regional Coordinator and Mike Marando
via e-mail or fax at(916)262-2960(e-mail preferred). All clips should include
publication name and date the article was published.
16. To fax OTS(916)262-2960, at least one month in advance, a short description of
any new traffic safety event or program. Address the fax to the OTS Public
Information Officer(PIO) and Regional Coordinator.
METHODOLOGY AND IMPLEMENTATION

Program Preparation

• In July 2001, Traffic Safe Communities Network(TSCN)in Santa Clara County received a
two-year grant from the California Office of Traffic Safety to institutionalize a DUI Court in
the Schools program. Program implementation was originally planned to begin on July 1,
2001; however, the County Board of Supervisors did not approve the OTS grant until late
August 2001, delaying the start of the program by three months. In the interim, a full-time
Health Education Specialist and one half-time Office Specialist were hired to oversee the

daily operations and implementation of the project activities for the grant. In addition, the
TSCN program manager provided additional administrative support, and maintained direct
supervision of the DUI Court in the Schools staff

• During the initial six months of program implementation, the TSCN project coordinator
arranged several meetings with stakeholders to solicit interest and support for the program.
Below is a brief synopsis ofthese meetings:

1. In September 2001, Superior Court Judge Leslie C. Nichols, who presided over the
first DUI trial in Santa Clara County at Oak Grove High School, and TSCN program
manager presented at the Santa Clara County’s Bar Association Criminal Law

Committee monthly meeting consisting ofjudges and public/private sector attorneys.
The purpose of this meeting was to solicit support and provide guidance in
identifying suitable defendants for the project. At this meeting, several concerns were
raised about conducting actual DUI trials at local high schools. These concerns
included attorneys “grand standing” at the expense of the client, scheduling,
assignment ofteams, liability and security issues, and jury trials. Keeping these
considerations in mind, the judges and attorneys recommended that the project be
piloted first through the Public Defenders Office since this department would be the
one to identify defendants for the project.

3

2.

In January 2002, TSCN learned that Janies Gleason replaced Joe Guzman as the
Supervising Public Defender for the misdemeanor team. Mr. Guzman was
instmmental in arranging the first DUI trial in Santa Clara County at Oak Grove High
School, located in the East Side Union High School District. TSCN project
coordinator met with Mr. Gleason to discuss some ofthe challenges his predecessor
was facing in identifying defendants willing to waive their rights to a jury trial for a
bench trial. Mr. Gleason recommended the following suggestions to increase the
defendant pool for the project:
— Recruit defendants with prior offenses
— Recmit defendants through the Alternate Defenders Office
— Develop an informational brochure about the project for attorneys to present
to prospective defendants

3.

In March 2002, the program began to gain momentum as Mr. Gleason identified four
defendants for the project. Two of the cases were scheduled in late April and May,
while the other two were deferred until school resumed in the Fall. During the same
period, TSCN staff met with Ron Norman and William Campbell, from the Alternate
Defender Office in Palo Alto, to introduce the project and discuss the feasibility of
expanding the search for defendants to North County. Mr. Norman and Mr.
Campbell were very supportive and agreed to actively recmit defendants for schools
located in Palo Alto, Mountain View, Los Altos, and Cupertino. By the end of
Febmary 2003, the Public Defenders Office and the Alternate Defenders Office had
identified ten defendants for the project. Eight defendants originated from the San
Jose Office, and the other four were from the Palo Alto Office.

4.

In April of 2002, Judge Leslie Nichols, Judge Randolf Rice, and the TSCN program
manager held a planning session to discuss ways to increase support and interest from
judges in the pilot project. Because of Judge Rice’s interest, he agreed to discuss the
project further with other judges to gain support and participation. In addition, he
volunteered to preside over three more trials.

)

• To recmit schools for the project, the TSCN project coordinator mailed surveys to all 55
public high schools in the county to assess the level of interest in hosting a trial. These
surveys were mailed in the Fall 2001, Spring 2002, Fall 2002, and Spring 2003. TSCN
received 10 to 12 school responses from each mailing. These schools were placed on a
waiting list based on their availability to host a trial.
•

Educational materials for the project were developed and obtained to increase awareness and
reinforce the drinking and driving prevention messages. Sample items included bilingual
informational pamphlets, DUI Court in the Schools educational materials, buttons, pencils,
and bookmarkers. Furthermore, the standard language required by the Office of Traffic
Safety was included on all materials such as brochures, press releases, and letterheads.

4

• Asa result of the overwhelming news media coverage and support for the project, TSCN
decided that there was no need to plan a kick-off media event to further publicize the project.
Through the media coverage, TSCN received tremendous interest from police departments,
prevention advocates, attorneys,judges, and schools in other California counties about
implementing a DUI Court in the Schools program in their area. Among these counties were
Sacramento, Marin, Los Angeles, Orange, San Joaquin Valley, and Contra Costa. With the
technical assistance ofthe TSCN project coordinator, Marin County conducted their first
school DUI trial in the Spring of2003.

Implem entation
• During the school calendar year, the TSCN project coordinator met with schools that were
placed on a waiting list and conducted presentations to orient each school to the program.
The presentation included an explanation of the logistics and planning of the trial, as well as
the roles and responsibilities of everyone involved in the coordination of the trial. Schools
who hosted a trial were selected based on the following criteria:
1.
2.

Demonstrate an ongoing interest and commitment to the project
Facility accommodations (theater, lecture hall, or multi-purpose room)such as one
that would accommodate up to 300 high school seniors enrolled in social studies
classes

3.

Available dates that match those with the judge, attorneys, defendant, and arresting
officer, and

)

4.

Set-up flexibility

• For the schools selected to host a trial, the TSCN project coordinator provided them with
planning and educational materials to assist in their coordination efforts. These materials
included a set-up checklist, court set-up diagram, day of trial schedule, student handouts, and
pre/post evaluations. The school staff responsible for the coordination of the trial would then
forward the educational handouts to social studies faculty to distribute and review in the
classrooms with students several weeks prior to the day of the trial. The staff was also
responsible for ensuring that the school courtroom is set-up at least one day prior to the
actual trial so that TSCN staff can ensure that the statutory requirements of a courtroom were
met(i.e., tables, chairs, speaker sound system, flags, and signs). In addition, the TSCN
project coordinator provided technical assistance to school staff as needed, via email, phone,
or personal visits.

•

Once a date had been established with a school, the TSCN project coordinator forwarded the
information to the Public Defender’s Office and the District Attorney’s Office to discuss
suitable defendants as well as scheduling, planning, and logistics of the school DUI trial.
Other information provided to the court participants in preparation for the actual trial at the
high school included a campus map, trial schedule, press release and educational handouts
regarding adult and minor DUI laws.

5

• Since the inception of the program in 2001, TSCN has successfully coordinated a total of 13
DUI trials in area high schools. Traffic Safe Communities Network continues to receive
tremendous interest from local high schools where the trials have been previously conducted.
Currently, ten schools are on a waiting list to host a DUI trial for the 2003/2004 school
calendar year.

Community Involvement and Support

• In September of2002, TSCN hosted a DUI Court in the Schools lunch meeting at the County
Board of Supervisors Conference Room in San Jose to assess and discuss the status of the
project, as well as identify next steps. Among the stakeholders in attendance were
Supervisor James T. Beall, TSCN Co-chair, and County Health Officer Martin Femstersheib,

TSCN Co-chair, five Superior Court Judges, and representatives from the District Attorney
and Public Defender Office. The following steps were recommended for the continuation of
the project:
— Conduct school trials in the same manner as within the County courthouse. Maintain
standard courtroom decorum such as prohibiting materials, literature, and information
tables inside the school courtroom until adjournment.
— Identify suitable defendants with multiple offenses in order to increase the defendant
pool for the project. Typically, the Public Defender will be responsible for
determining the suitability of the defendant for the project.

)
• The DUI Court in the School program has been well received and supported by the Superior
Court, Office of the District Attorney and Public Defender, Alternate Defenders Office,
Crime Lab of County of Santa Clara, and Santa Clara County Schools. The Public Defender
Office informed TSCN project coordinator that there is an increasing interest of new judges
in the project.
•

To further promote the DUI Court in the Schools, TSCN established a sub-contract with
Robert Peck to produce a 10-13 minute promotional video, and a 60-second Public Service
Announcement(PSA). The 60-second PSA was completed in July 2003 and forwarded to
five-community access stations throughout the county the next month. Follow-up to these
stations in October 2003 revealed that only one aired the PSA and the others did not receive a
copy. Mr. Peck also completed the 10-13 minute promotional video in December 2003, to be
used as a tool for future presentations, workshops, and recruitment of new schools for the
program. The promotional video will be distributed to community access stations throughout
the county in February 2004.

• All press releases announcing the school DUI trials were submitted via email and fax to OTS
Regional Manager, OTS Public Information Officer, Public Health Information Officer, and
Courts Special Projects Director for advance approval. These press releases were faxed to
over twenty-five media outlets located throughout the Bay Area. The school DUI trials have
generated tremendous media coverage from international, national, state, and local agencies.
Among the media agencies that covered the school DUI trials included San Jose Mercury
News, KNTVll-ABC,San Francisco Chronicle, KRON 4, District Attorneys Association

6

Newsletter, KLIV CNN 1590-San Jose News, KPIX 5-CBS, KG07-ABC,The Reporter

(Law Journal) and Zona Interdite(French TV News Magazine).

• The TSCN project coordinator was also assigned to staff the Alcohol & Impaired Driving
Work Group, which consists of diverse stakeholders representing law enforcement, public
health, prevention advocates, and community organizers. The TSCN project coordinator role
has been to organize monthly work group meetings, send out notices, track the progress of
tasks, and provide resource information to members of the work group. The work group
continues to meet on a monthly basis to discuss ways to support and implement program
objectives, as well as participate at school DUI trials as guest speakers, facilitators, and
organizers.

• The TSCN project coordinator attended national, state, and local conferences on youth
development, traffic safety, and alcohol prevention topics. Most notably, these conferences
included the 2002 LifeSavers Conference in Florida and the 2002 Office of Traffic Safety
Conference in Southern California. TSCN project coordinator also participated in monthly

audio-teleconferences sponsored by OJJDP: National Seminars on Enforcing Underage
Drinking.

)

• In February of 2002 - Traffic Safe Communities Network co-sponsored a countywide
conference with SCVHHS Department of Alcohol & Drug Services, Learning Institute,
NCADD in Silicon Valley, SCC Prevention Collaborative, and Alcohol Policy Group. Over
60 participants attended the conference titled, “Changing Community Environments:
Reducing Alcohol-Problems Through Policy Initiatives” in San Jose. The following is a list
of other media events and programs participated and/or attended by the coordinator
throughout the grant period:
November 2001
December 2001

April 2002
May 2002

- DUI Trial at Los Gatos H. S.

October 2002
December 2002

- DUI Trials Branham H. S. and Gilroy H. S.
- DUI Trials at Santa Clara H. S. & Independence H. S.

March 2003

- DUI Trial at Pioneer H. S.

April 2003
May 2003

- DUI Trials at Milpitas H. S.(2)and Los Altos H. S.
- DUI Trials at Silver Creek H. S., Mountain View H. S.,
and Cupertino H. S.
- Child and Youth Report Press Conference

June 2003

•

- Co-sponosored training with NCADD titled,
“Youth Development Theory and Practice Training”
- Co-sponsored training with NCADD titled,
“ Youth Development in Santa Clara County”
- DUI Trial at Yerba Buena H. S.

In May 2003, TSCN provided funding to Community Against Substance Abuse(CASA), a
non-profit organization, to start up a “Safe Rides” program for Los Gatos/Saratoga Union
High School District. “Safe Rides” is an alternative transportation resource for high school
students who might otherwise drive under the influence or ride as a passenger with a drunk
driver. This program is primarily run by teens for teens. Funding for this program was used

7

to purchase six Safe Rides signs and 200 T-shirts for student volunteers. CASA plans to
kick-off the program in late October 2003.
• In order to expand the DUI Court in the Schools program, Traffic Safe Communities
Network secured additional funding from the Office of Traffic Safety to create a
“Comprehensive DUI Crash Prevention” program. The funding period for this two-year grant
runs from October 2003 through September 2005, and funds will be used to staff a full-time
Health Educator and a quarter Office Specialist to implement the activities outlined in the
grant proposal. The amount required to fund these two positions over the grant period is
approximately $172,350. The funds will also be applied to link the school DUI trials with
other youth driven projects designed to prevent DUI, underage drinking, and illegal alcohol
sales to youth. The total amount that will be allocated to implement these activities is
$10,586 (i.e., purchasing printing/video, educational/promotional items and contest
incentives).
Data Gathering and Analysis

•

)

The TSCN project coordinator submitted written reports on the DUI Court in the Schools
project to OTS on a quarterly basis.

• Schools who agree to participate in the “DUI Court in the Schools” pilot project are required
to complete a pre/post evaluation of the program. The results are compared to the baseline
information gathered prior to the DUI trial. The evaluation collects qualitative and
quantitative information to assess changes in attitude and knowledge among students after
participation in the DUI trials. The information collected was used to determine the extent to
which teachers discuss and incorporate the classroom civic/DUI educational handout in their
curriculum as well as findings of how the DUI trial affects the student’s attitude about
drinking and driving. Over 3,000 surveys were collected from schools participating in the
DUI trials. The data results were tabulated and forwarded to school staff for their review

{refer to program quarterly reportsfor data results). With the assistance of Joyce Chung,
Ph.D, Epidemiologist with the County Public Health Department, the collection instrument
has been modified three times based on the analysis of the data received from the schools.
The TSCN project coordinator and Mrs. Chung plan to use the results from the evaluations to
a draft concept paper that will be submitted to the American Public Health Association in
January 2004. The TSCN project coordinator also created two additional program
evaluations forms that were administered to the student mock jurors and teachers at the
Willow Glen High School DUI trial held in December 2003.
Final Report and Executive Summary

•

Effective October 1, 2003, as a result ofcounty budget reductions and departmental

reorganization. Traffic Safe Communities Network in Santa Clara County was moved to
Emergency Medical Services(EMS), a division within Public Health Department, under the
direction of a new program manager. As a result of this transition, TSCN was granted an
extension from the Office of Traffic Safety to submit the final report and executive summary
on January 30, 2004.

8

PROBLEMS/CHALLENGES ENCOUNTERED

• Approval of grant by the Board of Supervisor delayed start of program:

As previously stated, the OTS grant was originally funded to begin on July 1, 2001.
However, the County Board of Supervisors did not approve the agreement until late
August 2001, which delayed program implementation by three months. In order to fulfill
the program objectives within a two-year grant period, the TSCN program manager
submitted a request to OTS to extend the program implementation and funding to
September 30, 2003. OTS granted approval ofthe extension in January 2003.
•

Events of September 11:

Although an interest survey was mailed to all public high schools in the area, the events
of September 11 influenced TSCN’s decision to postpone recruitment of schools until
December of 2001 in order to give schools an opportunity to reorganize curriculums to
address the issues in the classroom.

• Identifying suitable defendants for the project:
In the initial six-months of program implementation, the Public Defender Office
encountered several issues in identifying defendants for the project. First, there was no
incentive for the defendant to have his/her case conducted at a high school. Even though
the trials are open to the public at the county courthouse, there were concerns that the
extensive media coverage and large student audience would influence the defendant to
reconsider his/her participation in the program. Second, the defendant would have to
agree to waive his/her right to a jury trial, and accept a bench trial. Although there were
discussions to transport an actual jury to the high school, TSCN decided that the planning
would create logistical barriers too difficult to overcome (i.e., length of trial,jury
coordination, etc.). The Public Defender Office was able to identify^ defendants much
easier after the second trial was conducted because the office was able share the recent

experiences with new defendants and ease their anxieties. In addition, the Public
Defender Office informed new defendants that the monetary fine might be lowered,
based on prior cases in which the judge thought a public service was being provided to
the students and community.

• Security and liability issues at school DUI trials:
At several planning sessions held with participating judges, concerns were raised about
security and liability issues. When an actual trial is conducted at a school, the entire
courtroom staff is transported to the high school on the day of the trial, including the
bailiff The TSCN project coordinator makes arrangements with the school to ensure the
campus police is available throughout the entire court proceedings. Also, students are
notified several days before the actual school trial to leave all of their belongings in the
classroom or lockers, except student court assignment, pencil, and a hard surface.

9

i

)

•

Staff turnover:

Sustainability of a program is determined by the extent of staff support. Staff turnover in
the courts, public defenders office and district attorneys office presents a constant
challenge to the success of the program because relationships with those involved in the
project need to be re-established. This is an issue that the Public Health Department must
continually address when implementing long-term prevention programs.
•

School Schedules:

A major challenge in scheduling trials at local high schools is their ability to be flexible
in providing a date to host a trial. Holidays, vacation breaks, testing, and other school
events limit the dates that a DUI trial can be conducted at a school. In many cases,
schools were not able to host a trial beqause of an impacted schedule. To overcome this
obstacle, the TSCN project coordinator has been meeting with schools at the beginning of
the calendar school year to improve communications with school representatives to
increase the probability of having multiple options for hosting a trial. This strategy has
been successful in maintaining strong relationships with the schools as well as
accommodating their scheduling needs.
•

DUI Court in the Schools - How to Manual:

As a result of TSCN staff reduction, transition to EMS,and increasing program
responsibilities, the “DUI Court in the Schools: How to Guide” completion date has been
deferred to Summer 2004. The TSCN project coordinator is currently working on a
preliminary draft that will be available in March 2004.
RESULTS

To date, TSCN has achieved the following results:

Provided funding to start-up a “Safe Rides” program at Los Gatos/Saratoga Union High
School District.

Conducted 13 DUI trials in local high schools to help reduce underage drinking and
impaired driving.
Developed a 60-second Public Service Announcement to solicit interest in the trials from
area high schools.

Developed a 13-minute promotional video to use as a tool at presentations, meetings, and
training in order to gain interest and support for the program.
Coordinated and supported 20 Alcohol and Impaired Driving Work Group meetings
comprised of diverse public and private sector members.

10

Co-sponsored a countywide conference titled, “Changing Community Environments:
Reducing Alcohol-Problems Through Policy Initiatives” with the following agencies:
see Department of Alcohol & Drug Services, Learning Institute, NCADD in Silicon
Valley, SCC Prevention Collaborative, and Alcohol Policy Group.

i )

Developed a brochure titled, “Teacher/Student/Parent Community Resource Brochure
Guidefor Santa Clara County” and it was distributed to all area high schools,
community events, and fairs.

Developed an informational brochure designed to assist the Office of the Public
Defenders in their outreach efforts to identify defendants for the project.

Secured funding through the California Office of Traffic Safety to create a
“Comprehensive DUI Crash Prevention” program from 2003 through 2005.

Developed Pre/Post evaluations and program interest surveys to solicit feedback and
interest from students and adults.

Received a recognition award from Mothers Against Dmnk Driving(MADD),Bay Area
Chapter for raising awareness about impaired driving among teenagers through the “DUI
Court in the Schools” program.

)

IMPLEMENTATION SCHEDULE

Phase I - Pro2ram Preparation (July 1, 2001 - September 15,2001)

Recruit and hire two staff funded by the OTS grant to coordinate and support activities
required to meet the goals and objectives of the project as a component of the Traffic Safe
Communities Network(TSCN).

Meet with officials from the schools, court, and district attorney and public defender offices

to plan and schedule year-round trials at selected high schools.
Conduct a kick-off media event and community awareness activities to publicize the project.
Procure all materials and equipment.

Develop responsibilities for each department staff and partnering agency member.
Review project goals and objectives and put in place an implementation of procedures by
department staff
Phase 11 - Implementation (September 15, 2001)
•

Schedule, coordinate, and conduct a minimum of 25 DUI trials in local high schools.

11

Phase III - Community Involvement and Support (Throughout Project Period)
• Provide coordination, technical assistance and training for building productive relationships
with diverse stakeholders, agencies, systems, and community groups by supporting court
participation in outreach activities designed with youth in mind such as facilitating an
ongoing dialogue with groups traditionally estranged from the justice system. Conduct
school-court community meetings with stakeholders to enlist support.
•

Develop a school-community linked education plan which may include news making events,
speakers bureau, information materials, and outreach designed to increase understanding and
promote confidence, particularly among the Latino population, in the justice system’s role in
reducing underage drinking and DUI.

• In combination with the court sessions, provide leadership opportunities and ongoing
technical assistance for students to develop youth-driven projects for preventing DUI,
underage drinking, violence, and illegal alcohol sales. At least three “best practice”
strategies will be incorporated such as media literacy/advocacy, cross-age mentoring, and
community organizing/service learning opportunities.
•

Regularly invite criminaljustice officials, community leaders, school administrators, the
news media, and prevention and traffic safety advocates to attend the court sessions and
organize one countywide conference.

•

Develop and implement a marketing/media advocacy plan to foster ongoing news coverage
and engender support for policies, norms, and countermeasures aimed at reducing underage
drinking and DUI. Produce and distribute a public service announcement and specially
prepared materials to promote community involvement in the project. Provide monthly press
release updates to coincide with the school trials as well as statewide traffic safety
campaigns.

•

Develop a strategic plan for securing funding to sustain the program.

Phase IV - Data Gathering and Analysis (Throughout Project Period)

•

Complete and submit the Quarterly Progress Report each quarter.

•

Regularly solicit issues of interest and evaluate feedback from student and adults. This
information is used for monitoring and making improvements.

Phase V - Final Report and Executive Summary (September 30, 2003)

•

Begin the Final Project and Executive Summary for submission to OTS within 60 days.

DOCUMENTATION
•

See attachments.

12

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STATE CAFirOL
P.O BOX 942849

^SSPtttlllg

SACRAMENTO.CA 94249-0021
(916J 319-2021
FAX (916)319 2121

district OEnCE

COMMITTEES:

CHAIR, environmental SAFETY
AND TOXIC MATERIALS
Banking and finance

?I*gisIafure

CO

higher eOUCAl ion

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5050 EL CAMINO heal.ST£ 117
LOS ALTOS. CA 94022

CHAIR, SELECT committee
ON NANOTECHNOLOGY AND
emerging Technologies

i

(950)691-2121

FAX(6$0)691-2120

IRA RUSKIN
ASSEMBLYMEMBER,TWENTY-FIRST DISTRICT

September 19, 2005

Dr. Guadalupe S. Olivas, Director

Santa Clara County Public Health Department

3003 Moorpark Avenue
San Jose, CA9512S

Dear Dr. Olivas,

1.

rnnf

f

Well-being of all the citizens in our

singlTo'uTfct

was

I look fomaid lo working will, you on this and other nratters of muhtal

concern.

IRA RUSKIN

Assemblymember,2r'District
i .

E-mail;

1^002

assemblymembRr.ruskin(S)assemb(y.ca.gov •

Website;democrats.assembly.ca.goWmembers/a?1

PrhM on Pecyv/ga Paper

County of Santa Clara
Office of the Board of Supervisors
County Government Center, East Wing
70 West Redding Street, l Oth Floor
San Jose, California 951 10

(408) 299-5040
Fax:(408) 299-2038

TDD 993-8272

www.jimbeall.org

James T. Beall, Jr.
Supervisor Fourth District

May 16, 2005
Mr. Richard Nichols

Program Manager
Traffic Safe Communities Network

Pubhc Health Department,Santa Clara County
770 S. Bascom Avenue

San Jose,CA 95128
Dear Mr. Nichols;

Thank you for informing me that the both Traffic Safe Communities Network(TSCN) grant
apphcations have been approved for full funding. This is a clear indication of the Office of Traffic

Safety acknowledging TSCN's past accomphshments as well as supporting its upcoming workplan.
TSCN will continue to expand and strengthen the integrated and intersection safety programs.
I further commend you and your staff for your diligence and commitment. As a result of valuable
contributions of county staff, yourself and your team, the Coxmty successfully estabhshed an effective

countywide collaboration among many jurisdictions, agencies,community-based organizations, and
residents to improve traffic safety.
With the new OTS grant,I look forward to our next steps in further enhancing best-practices to foster

pohcy and resource linkages for enhancing traffic safety.
Sincerely,

^

,/
James T. Be^,Jr.

Supervis^'District Four

Co-Chaj^erson, TSCN

CC:

Board of Supervisors
Pete Kutras, Cotmty Executive
Robert Sillen, Executive Director,SCVHHS

Dr. Guadalupe OHvas, Director, Department of Public Health

Dr. Martin Fenstersheib,Co-Chairperson,TSCN and Health Officer, Pubhc Health Dept.
Dolores Alvarado, Director, Health Promotion Division, Public Health Dept.
Acid Free Paper

r.

State of California

Project Number

OFFICE OF TRAFFIC SAFETY

AL0632

GRANT AGREEMENT

PAGE 1(To be completed by applicant Agency)
1. Project Title

TRAFFIC SAFE COMMUNITIES NETWORK COUNTYWIDE SERVICES AND COORDINATION
2, Name OF Applicant Agency

4. Project Period

County of Santa Clara

Month -Day - Year
From: 10-01-05

3. Agency Unit TO HANDLEProject
PUBLIC HEALTH DEPARTMENT

To:

09-30-07

5. Project Dkcription (Provide an overview ofthe project activities that will address the problem statement, in approximately

100 words. Space is limited to six lines.)
‘’ HR uAmuiiciy
Building on the demonstrated success as
a facilitator. Traffic Safe Communities Network(TSCN)in Santa Clara

County will strengthen and expand its efforts. This project will consist of: Coordination and implementation of
and outreach of the CHP DUI Corridor Project; the “High School Seat Belt Challenge;” further development of
intersection safety through mcreased enforcement at “rat box”
intersections, installation of speed feedback signs
the DUI Court in the Schools Project including a parent involvement component; an extension ofthe education

and a safety campaign, along with continued countywide coordination and technical assistance.

6. Federal Funds ALLOCATED Under Tms Agreement Shall Not Exceed:

S 1,146,211

7. Approval Signatures
A Project Director

B. Authorizing Official of Applicant Agency

Name:

Dolores Alvarado

Phone:408-423-0706

Name:

Title:

Division Director

Fax:

Title:

408^23-0702

Address: 3003 Moorpark Ave.

Director, Public Health Dept, fax: 408-423-0702
Address: 3003 Moorpark Ave.

San Jose, CA95128

San Jose, CA 95128

E-Mail: Dolores.AIvarado@hhs.CO,scl.ca.us

(Signature)

C.

Guadalupe S. Olivas Ph.D phone 408-423-0701

E-Mail:

(Date)

Guadalupe.01ivas@hhs.co.scl.ca.US

(Signature)

Fiscal or Accounting Official

D.

Name:

Kim Roberts

Phone:408-885-6868

Title:

Chief Financial Officer

Fax:

Name:

Santa Clara County Pubhc
Health DepL

408-885-6886

address: 2325 Enborg Ln. #360

Address: SCVH&HS Finance

San Jose, CA 95128

2325 Enborg Ln. #380

San Jose,CA 95128-2659

E-Mail: Kim.roberts@hhs.co.scl.ca.us

(Signature)

Attn; Jodie Lam

(Date)
f

(Date)

Office Authorized To Receive payments

SANTA CLARA

VAaev

Dedicated to the Health

ofthe Whole Community

HGACm » HOSHTAl SrSTEM

Finance AdminEstration
Grants Unit

2325 Enborg Lane,Stc. 380
San Jose,Ca 95128
Phone: (408)885-«80O
Fax: (408)885-6845

FINANCIAL SCRVICeS

December 9, 2005

State Office of Traffic Safety
7000 Franklin Boulevard Suite 440

Sacramento, CA 95823-1899

ATTN ; Lisa Dixon

RE : All Santa Clara County Traffic Safety Projects

We are requesting that the following staff members be authorized to sign for Kim
Roberts, Chief Financial Officer for these grants.

David Claude

Conti^ller/ Director oRTeneral Accounting
Jodie Lam

Senior Accou^ant, Supervisor / Grants Unit
Martha Paine

Director of General Fund Financial Services
This request replaces our August 23, 2001 request. Thank you.
Sincerely,

Kim Roberts

Chief Financial Officer, Santa Clara Valley Health and Hospital System

Financial Services is

a division of the Santa Clara Valley Health and Hospital System.

Owned and operated by the County of Santa Clara.

STATE OF CALIFORNIA•OFFICE OF TRAFFIC SAFETY

ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33(Rev. 5/05)

Applicant Agency

OTS Project Number

County of Santa Clara

AL0632

The following are included herein and constitute a part ofthis Agreement:
1. OTS-38-Pagel

2. Schedule A-Project Description
3. Schedule B — Detailed Budget
Estimate

5. Schedule C — Quarterly Evaluation Data(when requitied)
6. OTS-33-Acceptance ofConditions and Certifications
7. General Terms, Conditions, and Certifications

(OTS Grant Program Manual, Volume 11, Chapter 6.

Volume II, availabte on-line at www.ots.ca govl

4. Schedule B-1 — Budget Narrative

TERMS AND CONDITIONS

It is understood and agreed by the Project Director and Authorizing Official that any grant received

as a

result ofthis Agreement is subject to all federal and state regulations governing grants and to those
controls expressed in the California Traffic Grant Program Manuals which include, but are not limited

to:

Reports
1.

Quarterly Performance Reports and Reimbursement Claims must be submitted by the Project
Director to the Ofl&;e ofTraffic Safety by January 31, April 30, Jufy 31, and October 31, during

each year ofproject operation.
2.

OTS will withhold or disallow grant payments,reduce or terminate grant funds, and/or deny
fiiture grant funding airtime a grantee foils to comply with any term or condition ofthe grant

contract or program guidelines(Volume II, Chapter 3.13). This may include, but is not limited

to,the following:

• Failure to submit acceptable and timely reimbursement claims.

• Failure to submit acceptable and timefy quarter^ performance reports; and

• Faili^ to suteiit an acceptable and timely Schedule C,Quarter^ Evaluation Data(OTS-38g,
applies onfy when a Schedule C has been required.)

3.

By October 31,“continuing” projects must submit a September 30 claim and a written

jus^c^on to si^port carrying forward prior year unexpended ftmds. September 30 claims and
written Justifications, supporting the carrying forward ofprior year unexpended funds, submitted
after Novenfoer 30, will not be processed. The prior claim(le., June 30)wiU be considered the

y^-end claim in order to close out the federal fiscal year ending September 30. In addition,
prior year unexpended funds will be deobligated and allocated to new projects.

Acceptance of Conditions and Certifications,

Conti Page 2 of3
•

Subcontracts

4.

Consultants and/or subcontractors shall be selected in accordance with the grantee agency
procurement policies and procedures in order to comply with the terms ofthis agreement and in
accordance with the OTS Grant Program Manual, Volume II Chapter 6 Procurement & Contract
Administration, and Exhibit 6-A General Terms, Conditions, and Certifications.

A fijlly executed copy ofthe consultant contract or subcontract and completed Contractual
Services Checklist & Questionnaire, OTS 85 shall be submitted to OTS for inclusion in the
official project file prior to request for reimbursement.

The grantee, consultant, contractor and/or subcontractor are subject to all conditions and
certifications ofthe Project Agreement and 49 CFR Part 18, and/or CFR Part 19 whichever is
applicable.

Services shall be provided subsequent to final execution and signature by both parties to the
contract and the work shall be consistent with the start and end dates identified m the Project
Agreement. The State is not obligated to make any payment under any agreement prior to final
execution or outside the terms ofthe contract period. Contractor/Applicant Agency expenditures

incurred prior to final execution are taken at the risk ofthat Contractor/Applicant Agency and
will be considered unallowable ifthat agreement/contract is not executed.

AVAILABILnY OF FUNDS

5. Ifi durii^ the term ofthe grant award,federal fimds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.

Revisions
6.

Project revisions are allowed in accordance with the guidelines detailed in the OTS Volume 11,
Chapter 3.8 and the revision examples provided in Chapter 3.9. AH appropriate documentation
required to request a project revision requiring OTS approval(i.e., budget category increases,
etc.) must be submitted to OTS.

7.

No alteration or variation ofthe terms ofthis Agreement shall be valid unless made in writing
and signed by the parties hereto, and no oral understanding or agreement not incorporated herein
shall be binding on any ofthe parties hereto.

8.

Additional terms and conditions identified in the OTS Grant Program Manual, Volume H,
Chapter 6,General Terms,Conditions, and Certifications(Exhibit 6-A),are incorporated

herein by reference and made a part ofthis document.

Acceptance of Conditions and Certifications,
Contd.Page 3 of3

Enforcement Agencies Ont.y!

9. FuJ
time personnel funded under this project shall be dedicated in total to traffic law
enforcement,
EXCEPT:

• In the case ofa criminal offense committed in the officer's presence.
• In the case ofresponse to an officer in distress.

• In the case ofa riot where all available personnel must be committed.
10.

Equipment funded under this project is subject to the same requirements as No.9 above.

We,the officials named below, hereby swear that we are duly authorized legally, to bind the contractor
g^t recipient to the above described terms and conditions. Executed on the date and in the county
below, and is made under penalty ofpeijury under the laws ofthe State ofCalifornia.

Project Director’s Name

Dolores Alvarado
Project Director’s Signature

Executed in the County of
Santa Clara
Date Executed

iQlLlju
Title

Division Director, Community Health Promotion
Authorizing Oiticial’s Name

Guadalupe S. Olivas, Ph.D
Authorizing Official’s Signature
Title

Rector ofPublic Health /&.p^ ,

Executed in the County of
Santa Clara

Date Executed

or

Schedule A

Project No:

AL0632

Project Description

Page 1

Problem Statement

Santa Clara County collision experience over the past three years has been:
Collision

2001

2001

2002

2002

2003

2003

Victims

Type
Collisions

Victims

Collisions

Victims

Collisions

Fatal

104

113

103

112

85

Injury

9,247

13,038

8,602

12,124

8,046

Fat

Injury

Killed

Injured

Fatal

Injury

Killed

al

Injured

Fatal

93
1

Injury

,202

Kille

Injured

d

Alcohol

25

832

27

1,205

36

775

40

1,173

31

744

34

1,032

0

725

0

1,168

8

677

8

1,123

2

666

3

1,092

16

4,721

1,414

3,035

15

4.329

12

2,788

12

3,980

Involved

Red Light
Running
Related

15

Speed

3,288

Related

Office of Traffic Safety countywide rankings for 2003 indicate:
Ranking Category

Totals

Per 1000 Vehicle Miles

Per 1000 Population

Traveled(VMTj
Collisions

Statewide Population Statewide Population
Group

Group

Fatal and Injury Collision Type
11,295

39

NA

55

NA

1,066

48

NA

56

NA

970

39

NA

53

NA

723

22

NA

26

NA

HBD Driver <21

95

50

NA

52

NA

HBD Driver 21-M

337

50

NA

57

NA

Speed Related

2,800

19

NA

32

NA

Total Fatal and Injury
Collisions

Alcohol-Involved Collisions

Nighttime(9:00 pm-2:59 am)
Hit and Run

Killed and Injured Victim Tvne

Pedestrians

503

18

NA

25

NA

Pedestrians 65+

63

12

NA

15

NA

Pedestrians < 15

127

22

NA

26

NA

Bicyclists
Bicyclists < 15

586

14

NA

16

NA

no

28

NA

37

NA

7,024

NA

DUI Arrests

0.6 DUI Arrests Per 100 Licensed Drivers (2002)

OTS-38b(Rev. 5/05)

h

Schedule A

Project No:

AL0632

Project Description

Page 2

Santa Clara County residents are more likely to die as a result ofa motor vehicle crash than from drugs
poisoning,^shots,drowning, and falls combined. Traffic-related crashes are one of five leading causes of
trauma deaths in Santa Clara County. In 2003,93 persons were killed and 11,202 injured in motor vehicle
collisions on coimty roadways. A major contributing factor to this high rate of collisions is the increasing
nunaber of people hvmg in and commuting to and from the county. Since 1998, the Santa Clara County Public
Health Department s Traffic Safe Communities Network(TSCN)has spearheaded efforts to address traffic
satety issues m the county within an injury prevention fi-amework. The following statistics provide insight into

the magnitude ofthe problems related to intersection safety:

Drinking and Driving Incidents: Drinking and driving continues to be the leading cause ofcollisions resulting
in mjuty or death. According to the California Highway Patrol, from 2001 to 2003, 101 people were killed in

alcohol-related crashes in Santa Clara County, which accounted for over 32% of the traffic fatalities that

occurred during the three-year penod. In 2003, there were almost 8,046 injury collisions. Ofthose,9% had

alcohol involved. Furthermore, motor vehicle crashes is one ofthe leading causes ofdeath for 15-19 year olds with the primary collision factor being alcohol. In 2003, Santa Clara County reported 156 crashes involving

dnvers under 21 who had been drinking alcohol - a 12% increase since 2000. In 2002,6,822 DUI arrests
made countywide - 530 ofthese drivers were under age 21 (Criminal Justice Statistics Center).

were

Red Light Violations: Red light running can have the same serious consequences as drinking and driving

causing senous injury or death. According to the Federal Highway Administration(FHWA), almost 220,000
red light runmng crashes occurred nationwide, resulting in as many as 180,000 injuries and almost 9000 ’

fatalities in 2001. From 1998 to 2003,the California Highway Patrol reported 19 deaths and 6,674 injuries in
Santa Clara County caused by motorists who ran a red light. And over the past 5-years, the number of fatal

intersection crashes has jumped 19%. More than halfofthe deaths caused by red light runners are pedestrians
bicyclists, and occupants in other vehicles.-

’

An educational safety awareness campaign is required to encourage motorists to comply with traffic regulations
and to deter them from running red lights. Current budget constraints do not allow police departments to
larticipate in safety campaigns and to provide sufficient enforcement ofred light violations. External funds

are

needed to pay for law enforcement overtime to participate in a red light enforcement campaign.

Speed Related Violations: Accovdmg to the traffic collision data obtained from the Statewide Integrated Traffic
Records System(SWITRS)as outlined in the first chart above, the County was ranked number 13*statewide

for collisions caused by speed related reasons. Statewide, collisions involving pedestrians and bicyclists imder

the age of 15 ranked 36 and 28*respectively.

.Viotorists often
. disregard current school zone signs and exceed the 25 mph speed limit. Speed survey data

indicate speeding problems at school zones in excess of5 mph over the 25 mph speed limit. Existing conditions
of school-related activities, parents drop-offrpick-up traffic, speeding, uncontrolled mid-block crosswalks,
ibsence of sidewalks, and street-side parking all contribute to the potential conflicts among pedestrians,
ncychsts, and automobiles at school zones, and pedestrians, especially school children are at higher risk!
Speeding is a top concern brought up by neighbors, parents, and school officials during every community
meeting, as well as written requests received by the County Department of Roads and Airports.

OTS-38b(Rev. 5/05)

1

Schedule A

Project No:

AL0632

Project Description

Page 3

According the National Traffic Safety Administration, in 2002, speeding was a contributing factor in 31% of all
fatal crashes, and that 87%» of speeding related fatalities occur on roads that are not interstate highways. On
non-interstate roads in California, of 994 fatalities, 39.1% of the occurred at speed limits of 55mph, 28.1%
occurred on roads with speeds limits of40-50 mph, and 32.6% occurred on roads posted for 35mph or less.
In summary, traffic safety issues in the county are growing and resources are limited. However,there is
increasing awareness that law enforcement, engineers, and prevention advocates alone caimot solve these

problems. The full diversity of stakeholders and perspectives must work collaboratively to implement best
practices within a comprehensive pubhc health and traffic safety framework.
Performance Measures

Project Goals

1.

To reduce the total number ofpersons killed in traffic collisions 10 % from the calendar 2003 base year

2.

total of93 to 84 by December 31, 2007.
To reduce the total number of persons injured in traffic collisions 5 % from the calendar 2003 base year
total of 11,202 to 10,642 by December 31, 2007.

3.

To decrease the number of persons killed in alcohol-involved collisions by 17 percent from the calendar
year 2003 total of34 to 29 by December 31, 2007.

4.

To decrease the number of persons injured in alcohol-involved collisions 11 percent from the calendar
year 2003 total of 1,032 to 929 by December 31, 2007.

5.

To reduce Had Been Drinking(HBD)drivers under age 35 in fatal and injury collisions by 11 percent
from the year 2003 total of336 to 302 by December 31, 2007.

6.

To increase seat belt compliance among teens at local high schools 3 percentage points from the March
calendar year 2004 base year rate of87% to 92% by December 31, 2007.

7.

To reduce the number ofinjuries in red light running collision by 11 percent from the 2003 base year of
666 to 599 by December 31, 2007.

8.

To reduce the number ofinjuries in speed related collisions by 11 percent from the 2003 base year 2 788
to 2509 by December 31, 2007.

Project Objectives
1.

To provide ongoing county-wide coordination, technical assistance, facilitation, and community
advocacy of traffic safety related issues by building productive relationships with diverse stakeholders,
agencies, systems, policymakers,jurisdictions, community groups and local OTS grantees by
September 30, 2007. This will be accomplished through Full Network, Steering Committee, and
Work Group meetings as well as participation in and support ofselected community based traffic
safety projects (i.e. Operation Safe Passage, Every 15 Minutes, etc.)

2.

To expand and strengthen the TSCN’s “DUI Court in the Schools” program by conducting at least 8
school DUI trials by June 15, 2006, and an additional 8 school DUI trials by September 30, 2007.

OTS-38b(Rev. 5/05)

Schedule A

Project No:

AL0632

Project Description
3.

Page 4

To coordinate “DUI panel presentations” involving the participation oflaw enforcement agencies,

health practitioners, crash survivors, attorneys, and community-based organizations as educational

presenters and resource specialist at 4 local area high schools by September 30, 2007.
4.

To pilot a parent-involvement component to complement the “DUI Court in the Schools” program at 4
local area high schools by September 30, 2007. The pilot project will offer a one-time presentation to
parents about the consequences of drinking and driving.

5.

To develop a parent and a teen handbook addressing the consequences ofdrinking and driving that
will be distributed to 80% ofparents ofstudents at 6 local area high schools by September 30,2007.

6.

To coordinate a “High School Seat Belt Challenge” campaign countywide involving at least 16 local
area high schools by September 30, 2007.

7.

To distribute drinking and driving prevention materials developed for the California Highway Patrol’s
DUI Corridor Pilot project in the Spring 2005 to at least 80% ofparents ofincoming college freshmen

and campus groups with high rates of alcohol abuse by December 31,2005.
8.

9.

To conduct at least 3 drinking and driving awareness presentations involving the participation oflaw
enforcement, prevention advocates, and trauma services personnel by September 30, 2006, to various
San Jose State University campus groups including but limited to incoming freshmen, residential
dormitory assistants, the student-run newspaper, and the campus radio station.
To expand the support the DUI Corridor project by printing and distributing 500 DUI posters to
colleges and umversities in Santa Clara County by September 30, 2006, and to print and distribute

an

additional DUI poster design by September 30, 2007.
10.

To arrange two events and evaluate the use oftwo different professional speakers on drinking and
driving at local high schools by September 30, 2007.

11.

To develop, duplicate and evaluate the use of DVD and discussion guides based on DUI Court in the
Schools for use in 2 college classrooms by September 30, 2007.

12.

To work with 2-4 middle schools, feeding into high schools involved with the “High School Seat Belt
Challenge,” on passenger safety/seat belt usage as well as pre-driving skills through a “Driving Your
Bike and helmet program by September 30, 2006, and to coordinate activities at an additional 2-4
middle schools by September 30, 2007.

13.

To pay law enforcement overtime for enforcement at approximately 100 intersections where red light
enforcement indicator lights or rat boxes have been previously installed by September 30, 2007.

14.

To purchase thirty(30)solar powered vehicle speed feedback signs for use in school zones and other
roadways throughout the 15 cities and unincorporated areas ofthe county by March 30, 2006.

15.

In coordination with city law enforcement and engineering, the County of Santa Clara Roads and

Airports, the County Sheriffs Department, the California Highway Patrol and Caltrans, develop and
implement a pilot project to assess the effectiveness ofspeed feedback signs on traffic calming of
roadways of 15 target locations throughout the county by March 30,2007.

OTS-38b(Rev. 5/05)

Schedule A
Project No:

AL0632

Project Description
16.

Page 5

In coordination with city law enforcement and engineering, the County of Santa Clara Roads and

Airports, the County Sheriffs Department, the California Highway Patrol, Caltrans, and community
based organizations, to develop plans and initiate a public information campaign with a press release
and/or press conference regarding intersection safety including speeding and red light running by
September 30, 2007. Plans for public information campaign will cover increased enforcement as well

as community education and outreach, with the support ofTSCN’s engineering partners.
17.

To conduct a needs assessment throughout the county to identify solar speed feedback sign needs by
December 31, 2005.

18.

To develop criteria to for placement ofspeed feedback signs by December 31,2005(ensuring
installation of signs is “off’ the federal aid system).

Media Objectives
a.

To issue a press release announcing the kick-off ofthe project by December 31, 2005. The press
releases and media advisories, alerts, and materials must be forwarded to your OTS Regional
Coordinator and the OTS Public Information Officer at pio@ots.ca.gov for approval 5 days prior to the
issuance date ofthe release.

b.

To submit resulting electronic media articles by 9 a.m. to the OTS Public Information Officer by e-mail
at pio@ots.ca.gov and OTS Regional Coordinator, or fax printed clips to(916)262-2960. Include
publication name and date the article was published on all clips.

c.

To use the following standard language in all press, media, and printed materials: “Fundingfor this
program was provided by a grantfrom the California Office ofTraffic Safety, through the National
Highway Traffic Safety Administration”.

d.

To e-mail the OTS Public Information Officer at pio@ots.ca.gov and OTS Regional Coordinator at least
one month in advance, a short description of any new traffic safety event or program.

Method op Procedure

Phase 1 -Program Preparation (October 1, 2005 - December 31,2005)

Hire staff and develop responsibilities for each staff person funded by the OTS grant to coordinate and
support activities required to meet the project goals and objectives.

The Comprehensive DUI Crash Prevention Program will already have a work group in place and will be
reorganized to expand program operations. Key activities in this period will be the recruitment ofschools,
defendants and speakers for the DUI Court in the schools program and the High School Seat Belt Challenge.
Staff will develop a MOU(Memorandum of Understanding)for use with schools.

The existing Red Light Running Work Group membership will be reorganized as the new Speed
Management Work group to address the solar speed feedback sign project as well as the red light running
enforcement. Staff will initiate purchase of equipment and supplies.
Conduct needs assessment and develop distribution criteria.

OTS-38b(Rev. 5/05)

/ h

Schedule A

Project No:

AL0632

Project Description

Page 6

Phase 2-Program Operations- Year 1 rjanuarv 1,2006-September 30, 2006)
Comprehensive DUI Crash Prevention Project will be accomplished by agency staff, volunteers, and
community stakeholders. Results will be achieved through the DUI Court in the Schools Project(actual trial
at high schools, DUI panel presentations at high schools, parent involvement presentations and parent and
teen handbooks), support ofthe DUI Corridor Project (distribution of materials to at risk individuals on the

college campus, DUI poster distribution ofcolleges and universities in the coimty, DUI presentations at
colleges, DUI in Schools DVD and workbook), and DUI Speaker presentations. One poster design will be
tested, printed and distributed to colleges and universities and at least one speaker presentation will be
planned and evaluated in the first year. Speaker contracts will be developed, if needed. The DUI in Schools
DVD and work book will be designed with the assistance ofthe college students and professionals.
The High School Seat Belt Challenge will be accomplished at local high schools and feeder middle schools

by agency staff, law enforcement, schools and other community stakeholders. Key program operations in
addition to recmitment ofschools will include planning and implementation ofthe educational component

for feeder middle schools.

The Speed Management Work Group will develop criteria for selection ofintersections and evaluation

criteria, develop MOUs(Memorandums of Understanding) with selected cities for solar feedback signs and
law enforcement overtime, purchase equipment(solar feedback signs, poles, static signs and installation
supplies, etc.), monitor installation ofequipment and collect baseline data and plan the speed management
media campaign addressing solar feedback signs and red light running.

Recruitment ofschools, defendants and speakers for the DUI Court in the schools program and the High
School Seat Belt Challenge will be initiated for the second year ofthe program.
Phase 3- Program Operations - Year 2(October 1, 2006 - September 30, 2007)

The second year of the Comprehensive DUI Crash Prevention Project will continue to be accomplished by
agency staff, volunteers, and community stakeholders. Results will be achieved through the DUI Court in

the Schools Project(actual trial at high schools, DUI panel presentations at high schools, parent involvement
presentations and parent handbook), support of the DUI Corridor Project(distribution of materials to at risk

individuals on the college campus, DUI poster distribution of colleges and universities in the county, DUI
presentations at colleges, DUI in Schools DVD and workbook), and DUI Speaker presentations. A second
poster design will be tested, printed and distributed to colleges and imiversities and a second speaker
presentation will be planned and evaluated in the second year. The DVD and workbook will be tested and
evaluated during the second year.

The second year of the High School Seat Belt Challenge will focus on expansion of planned activities to
additional middle and high schools.

The Speed Management Work Group will implement speed management media campaign addressing solar
speed feedback signs and red-light running at least 2 times during the year(including develop any media
campaign materials), collect implementation data, and evaluate the results of the program.

OTS-38b(Rev. 5/05)
//

Schedule A
Project No:

AL0632

Project Description

Page?

Phase 4-Data Gathering & Reporting -(Throughout Project, October 1,2005-September 30,2007)
Agencies are required to collect and report quarterly, appropriate data that support each of the goals and
objectives progress.

Statistical data relating to the project goals and objectives will be collected, analyzed, and incorporated in
Quarterly Performance Reports(QPRs). QPRs for the quarter ending September 30 will include year to date
comparisons of goals and objectives. Ifrequired the Quarterly Evaluation Data Form, Schedule C, will be
completed each quarter and submitted as part of the QPR.

These reports will compare actual project accomplishments with the planned accomplishments. They will
include information concerning changes made by the project Director in planning and guiding the project
efforts.

Reports shall be completed in accordance with OTS requirements specified in the Grant Program Manual,
Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and Certifications(OTS-

33)included within this agreement.

Method of Evaluation

Using the data, compiled in Phase 2 and 3, the project manager will evaluate: (1)how well the stated project

goals and objectives were accomplished,(2)if all the activities outlined in the “Method ofProcedure^
performed in aecordance with the project agreement; and(3) was the project cost effective?

were

Administrative Support

This program has full support of the Santa Clara County Public Health Department, a division of the Santa
Clara Health and Hospital System in the County of Santa Clara. Every effort will be made to continue the
activities after the project conclusion.

0TS-38b(Rev. 5/05)

Schedule B
Page 1

Detah^ed Budget Estimate
Project No. AL0632
FISCAL YEAR ESTIMATES
COST CATEGORY

A. PERSONNEL COSTS
Positions and Salaries

FY-1

FY-2

FY-3

10/01/05

10/01/06

10/01/07

TOTAL COST

thru

thru

thru

TO PROJECT

09/30/06

09/30/07

12/31/07

Office Clerk III-1.0 FTE

43,536.00

44.407.00

$87,943.00

Health Education Specialist -1.0 FTE

76,260.00

77,785.00

154,045.00

Health Education Specialist -1.0 FTE

76,260.00

77,785.00

154,045.00

Health Education Specialist - 0.5 FTE

38,124.00

38,886.00

77,010.00
0.00

0.00

0.00

0.00

0.00

Employee Benefits @ 47%
Category Sub-Total

110,065.00

112,266.00

$344,245.00

$351,129.00

4.000.00

4,000.00

222,331.00
$0.00

$695,374.00

B. TRAVEL EXPENSE
Instate travel

$8,000.00
0.00

0.00

Category Sub-Total

$4,000.00

$4,000.00

36,000.00

0.00

$36,000.00

7,280.00

0.00

7,280.00

$0.00

$8,000.00

C. CONTRACTUAL SERVICES
Law Enforcement

Consultant

0.00

Category Sub-Total

$43,280.00

$0.00

$0.00

$43,280.00

OTS-38d (Rev. 5/05)

/?

Scheduled
Page!

DETAHja)Budget Estimate
Project No. AL0632
fiscal year estimates

cost category

D. EQUIPMENT

FY-1

FY-2

FY-3

10/01/05
thru

10/01/06
thru

10/01/07
thru

09/30/06

09/30/07

12/31/07

270,000.00

Solar signs

0.00

total cost

TO PROJECT

$270,000.00
0.00

0.00

0.00

Category Sub-Total

$270,000.00

$0.00

Office Supphes

5,000.00

5,000.00

$10,000.00

Educational/Promotional

6,440.00

6,440.00

12,880.00

Contest Incentives

1,000.00

1,000.00

2,000.00

10,500.00

8,400.00

18,900.00

6,925.00

0.00

6,925.00

250.00

250.00

500.00

2,800.00

2,800.00

5,600.00

58,844.00

0.00

58,844.00

$0.00

$270,000.00

E. OTHER DIRECT COSTS

Media Printing/Duplication
Educational Equipment
Stipend for DUI Speakers
Speaker Expenses for DUI

Signs, Poles, Mounting Supplies

0.00

0.00

Category Sub-Total

$91,759.00

$23,890.00

6,885.00

7,023.00

Category Sub-Total

$6,885.00

$7,023.00

$0.00

$13,908.00

PROJECT TOTAL

$760,169.00

$386,042.00

$0.00

$1,146,211.00

$0.00

$115,649.00

F. INDIRECT COSTS
2% Personnel Costs

$13,908.00

OTS-38e (Rev. 3/03)
/</

Schedule B-1

Project No. AL0632

Budget Narrative

Page 1

Personnel Costs

Health Education Specialists(2.5 FTE)will coordinate the day-to-day operations of the grant, including:
planning, problem-solving, marketing/media advocacy, implementing partnership activities, designing and
acquirmg education materials, preparing reports, and representing the agency at meetings and events. They will
also assist with budget management, monitoring performance, and resource development.

Office Clerk III{\.Q FTE)will support assignments required for the efficient management of the project and
will be responsible for tj^ing, ordering supplies and materials, record keeping, maintaining data-bases, assist

with the design of materials, and preparing and sending out mailings and correspondence.
Employee Benefits consist ofthe following components per year, averaged for all staff:
Retirement -

16%

Health Insurance -

17%

Retiree Health -

4%

Statutory Expenses - 10%

Note: Reimbursements ofindividual salaries that result in a salary savings to the applicant agency are not

allowable.

Travel Expense

In-State-Travel expenses for TSCN members and staff to attend OTS approved annual conferences and training
workshops on traffic safety related issues (i.e., OTS Summit,PTS Conference, California Child Injury Control,
and any other workshops as approved by OTS).
Contractual Services

Contract service agreements will be established with cities and other agencies for overtime pay to provide law
enforcement at the approximately 100 intersections where RLEI(Red Light Enforcement Indicators Lights)
rat boxes have been installed throughout the county. Fimds will provide at least 2 hours of overtime pay for 2

or

officers at each intersection.

Contracts services agreements will be established with qualified consultant to provide services related to the

technical support and design ofthe DVD and discussion guides based on the DUI Court in the Schools Project.
Equipment

Fimds will be used to purchase solar vehicle speed feedback signs for a speed management pilot project
throughout the county.
Other Direct Costs

Office Supplies - General office supplies and equipment needed to support administrative operations.
Educational/Promotional-Funds will be used to purchase promotional items that include traffic safety
messages directly related to this project and will display appropriate logos(OTS,BT&H). The items purchased
may include pens, mini-radios, key chains, stickers, CD cases, etc.

Contest Incentives - Award prizes will be given to schools and students participating in the High School Seat
Belt Challenge. The prizes will meet OTS criteria and will be pre-approved by the Regional Coordinator.

OTS-38f(Rev 5/05)

/

Schedule B-1

Project No. AL0632

Budget Narrative

Page 2

Media Printing/Duplication - Printing/duplication services and informational literature such as parent
handbook, flyers, reports, photos, pamphlets, posters, materials for DUI trials, and DVD’s.

Educational Equipment- Funds will also be used to purchase audio-visual equipment used in grant activities
including LCD projector, speakers, VCR/DVD player, and laptop. Other supplies needed for outdoor
educational events include a canopy.

Stipend for DUI Speakers-Stipends will be paid to non-professional speakers at the DUI events sponsored as
part of the educational component at high schools.

Speakers Expenses for DUI - Speaker fees and related travel expenses will be paid to professional speakers at
the DUI events sponsored as part of the educational component at high schools.

Signs, Poles, and Mounting Supplies- Thirty(30)static traffic signs and thirty(30)poles to support the speed
management signs will be purchased. These traffic signs will be mounted directly above the display signs.
TSCN will pay for some ofthe mounting supplies needed to install the signs in the various city and county

locations.

Indirect Costs

Reimbursement at 2% oftotal direct personnel costs to partially cover administrative overhead and
infrastructure expenses associated with the project.
Program Income
NONE

OTS-38f(Rev 5/05)