Santa Clara Valley Health & Hospital System

Traffic Safe Communities Network(TSCN)
In Santa Clara County

Comprehensive DUI Crash Prevention
)

Project Number AL0455
Executive Summary and Final Report
October 2003- September 2005

Submitted January 30, 2006
by
Christine T. Oshinsky
TSCN Project Coordinator and Health Educator

PROJECT FINAL REPORT
NO.AL0455

Traffic Safe Communities Network(TSCN)in Santa Clara County
Comprehensive DUI Crash Prevention
January 30,2006

CREDITS AND DISCLAIMER

The Traffic Safe Communities Network(TSCN)in Santa Clara County is a coalition coordinated
through the Santa Clara Valley Health & Hospital System/Public Health Department. This
project is part ofthe California Traffic Safety Program and was made possible through the
support ofthe State of California Office ofTraffic Safety and the National Highway Traffic
Safety Administration. The opinions, findings, and conclusions expressed in this publication are
those ofthe authors and not necessarily those ofthe State of California or the National Highway
and Safety Administration.
PROJECT PERSONNEL

The Health Education Specialist(1.0 FTE)was hired for the DUI Court in the Schools pilot
project to coordinate the daily operations of the project. The Health Education Specialist
responsibilities included planning, problem-solving, developing and maintaining partnerships
wife stakeholders, designing and acquiring educational materials, preparing reports, representing
the agency at meetings and events, and managing the project budget.
‘

)

The Advanced Clerk Typist(0.5 FTE)provided support for various assignments required for the
efficient management ofthe project, including scheduling meetings and school-community
activities, typing, ordering supplies and materials, record keeping, maintaining databases,
assisting with the design of multi-media/communication materials, and sending out mailings and
correspondence.

Traffic Safe Communities Network(TSCN)Program Manager provided additional
administrative support. The Program Manager maintains direct supervision of the DUI Court in
the Schools project staff.
GOALS AND OBJECTIVES

Overall Project Goal:
1.

To decrease the number of persons killed in alcohol-involved collisions by 18.1
percent from the calendar year 2001 total of 27 to 22 by September 31,2005.

2.

To decrease the number of persons injured in alcohol-involved collisions 15.1

percent from the calendar year 2001 total of 1,205 to 1,023 by September 31,2005.
3.

To reduce Had Been Drinking(HBD)drivers under age 21 in fatal and injury
collisions by 10% from the calendar 2001 base year total of 585 to 527 by September
31,2005.

I

)
Objectives:
1.

To provide web site access to the “DUI Court in the Schools: How to Guide” by
November 15, 2003.

2.

To conduct 2“How to Establish a DUI Court in the Schools Program” workshops
and provide technical assistance for interested individuals and groups from other
counties by September 30, 2005.

3.

To conduct 5 “Reality Check” student press conferences involving journalism
students in conjunction with high school DUI trials by June 15, 2004, and an
additional 5 student press conferences by September 30,2005.

4.

To widely distribute and air the “DUI Court in the Schools” PSA and documentary
video on local television stations and for schools by January 15, 2004.

5.

To involve the participation of law enforcement agencies, counselors, health
practitioners, the Coroner’s Office, EMS personnel, crash survivors, Friday Night
Live, Safe Rides, and community based organizations as educational presenters and
resource specialist at 20 high school DUI trials by September 30,2005.

6.

To coordinate and support the Traffic Safe Communities Network’s Alcohol and
Impaired Driving Work Group,comprised of diverse public and private sector
members to meet at least 20 times by September 30, 2005.

7.

To promote year-round DUI ride-a-long, sobriety checkpoint, and decoy sting
participation opportunities for high school students in cooperation with the
California Highway Patrol and other law enforcement agencies.

8.

To meet and work closely with local Judges, District Attorneys and Public
Defenders to inform them about the program,strengthen ongoing support, and

)

obtain feedback.
9.

To develop a contest to encourage high school teachers to assign students to write
letter to the editor, generate news media coverage, call radio talk shows, or write
essays on the “DUI Court in the Schools,” DUI patrol ride-along, sobriety
checkpoints, decoy stings, health alternatives and choices, or other DUI issues by
September 15, 2005.

10. To educate the news media to report that “crashes aren’t accidents’ as part of every
collision, traffic safety, and DUI-related event and subject.
11. To regularly invite civic leaders, law enforcement, criminal justice officials,
community leaders, school administrators, the news media, youth advocates, and

2

traffic safety activists to attend “DUI Court in the Schools” programs and other
events.

12. To introduce and provide planning and technical assistance to a school-community
group interested in conducting a “High School Seat Belt Challenge” at local area
high schools by May 2005. The program will aim to increase seat belt use by
creating an awareness campaign through a friendly competition. Unannounced seat
belt use surveys will be conducted before, during, and after the campaign as
students enter the campus.

13. To e-mail or fax all press releases and media advisories/alerts to the Regional
Coordinator for approval in advance for their release.

14. To use the following standard language in all press materials: ^‘‘Fundingfor this
program was provided by a grantfrom the California Office of Traffic Safety through
the Business, Transportation & Housing Agency.”
15. To submit print clips by 9 a.m. to the Regional Coordinator and OTS Public
Information Officer via e-mail or fax at(916) 262-2960. Clips should include
publication name and date the article was published.

)

16. To fax OTS(916)262-2960, at least one month in advance, a short description of
any new traffic safety event or program to the OTS Public Information Officer and
OTS Regional Coordinator.
METHODOLOGY AND IMPLEMENTATION

Program Preparation
• In October 2003, Traffic Safe Communities Network(TSCN)in Santa Clara County received
a two-year grant from the California Office of Traffic Safety to develop a Comprehensive
DUI Crash Prevention Program. TSCN staff arranged several meetings throughout the grant
period with stakeholders to solicit interest and support for the program.
• To recruit schools for the project, the TSCN staff mailed surveys to all 55 public high
schools in the county to assess the level of interest in hosting a DUI trial, a DUI panel
discussion, and the High School Seat Belt Challenge. These surveys were mailed in the Fall
of 2003 and 2004. TSCN received 5 to 10 responses from each mailing. Additional schools
were recruited for the program through the local police departments. Schools interested in
participating in grant projects were contacted to discuss plaiming and implementation, and
were also provided with informational packets about each project.
• Educational materials for the DUI Court in the Schools program and High School Seat Belt
Challenge Campaign were developed to increase awareness while reinforcing the drinking
and driving, and safety belt usage prevention messages. Promotional items were also
developed which included CD cases, stickers, highlighters, pens, and key chains.

3

Furthermore, the standard language required by the Office of Traffic Safety was included on
all materials such as brochures, press releases, and letterheads.
• Throughout the grant period, TSCN provided technical assistance to police departments,
prevention advocates, public health, attorneys,judges, and schools in other California
counties interested in implementing a DUI Court in the Schools program and the High
School Seat Belt Challenge Campaign in their area. Among these counties were Placer, San
Mateo, Shasta, San Luis Obispo, San Joaquin Valley, Stanislaus and San Diego.

Implementation
Coordination ofthe DUI Court in the Schools Program

• During the school calendar year, TSCN staff met with schools on a waiting list and
conducted presentations to orient each school to the program. The presentation included an
explanation of the logistics and planning of the trial, as well as the roles and responsibilities
of everyone involved in the coordination of the trial. Schools who hosted a trial were
selected based on the following criteria:
1. Demonstrate an ongoing interest and commitment to the project
2. Facility accommodations (theater, lecture hall, or multi-purpose room)such as one
that would accommodate up to 300 high school seniors enrolled in social studies
classes

3. Available dates that match those with the judge, attorneys, defendant, and arresting

)

officer, and

4. Set-up flexibility
• Schools selected to host a trial were provided with planning and educational materials in
coordinating logistics with faculty and the school district. These materials included a set-up
checklist, court set-up diagram, day of trial schedule, student handouts, and pre/post
evaluations. The school staff responsible for the coordination of the trial would then forward
the educational handouts to social studies faculty to distribute and review in the classrooms
with students several weeks prior to the day of the trial. The staff was also responsible for
ensuring that the school courtroom is set-up at least one day prior to the actual trial so that
TSCN staff can ensure that the statutory requirements of a courtroom were met (i.e., tables,
chairs, speaker sound system, flags, and signs). In addition, the TSCN staff provided
technical assistance to school staff as needed via email, phone, or personal visits.
•

Once a date was established with a school, the TSCN staff forwarded the information to the

Public Defender’s Office and the District Attorney’s Office to discuss suitable defendants as
well as scheduling, planning, and logistics of the school DUI trial. Other information
provided to the court participants in preparation for the actual trial at the high school
included a campus map, trial schedule, press releases and educational handouts regarding
adult and minor DUI laws.

• Since the inception ofthe program in 2001, TSCN has successfully coordinated a total of 18
DUI trials in area high schools. Traffic Safe Communities Network continues to receive
tremendous interest from local high schools where the trials have been previously conducted.
4

Currently, eight schools are on a waiting list to host a DUI trial for the 2005/2006-school
calendar year.

Coordination ofthe High School Seat Belt Challenge Campaign
• Several meetings were held with the California Highway Patrol(CHP),local police
departments, and members of the Alcohol & Impaired Driving Work Group to discuss
planning and implementation for the “High School Seat Belt Challenge.” A cover letter,

interest survey, and newspaper article about seat belt usage were mailed to thirty-five Santa
Clara county high schools to solicit interest in participating in the challenge. Members of the
Alcohol and Impaired Driving Work Group developed an informational packet for
participating schools. The packet was designed to assist schools in planning their activities
for the campaign. TSCN modeled their packet based on the one developed by the DRIVE
SMART Sacramento coalition. In addition, the local CHP volunteered to take the lead in the

Challenge and designed the slogan “Secure Your Future- Buckle Up.” CHP designed the
artwork and was displayed on incentive items, which were distributed to participating
schools. TSCN conducted two campaigns during the grant cycle and were launched from
February to March 2004, and January to March 2005. Winners ofthe campaign were
announced at school assemblies one month after the completion of the campaign.
Implementation ofOther Grant Activities

•

)

“Reality Check” Student Press Conference: TSCN conducted two “Reality Check” student
press conferences in conjunction with a school DUI trial. Journalism students were invited to
attend a school DUI trial and encouraged to write an article in their school newspaper. Press
packets were provided to students, which included a press release, program brochure, event
program, county DUI statistics on underage and adult DUI information, and DUI fact sheets.

• Student Traffic Safety Art Contest: With the approval of the California Office of Traffic
Safety, TSCN members decided to conduct a student traffic safety art contest instead of
assigning students to write letters to the editor. The themes for the contest focused on five
areas; Red Light Running, Safety Belt and Helmet Usage, Drinking and Driving, Bicycle,

Pedestrian, and Walking for Health. The target audience included elementary, middle, and '
high school students. Schools who agreed to participate in TSCN grant projects were
encouraged to submit artwork for contest. Winners of the contest received gift certificates to
local merchant stores.

Community Involvement and Support

• The DUI Court in the School program has been well received and supported by the Superior
Court, Office of the District Attorney and Public Defender, Alternate Defenders Office,
Crime Lab of County of Santa Clara, and Santa Clara County Schools. The Court Outreach
Committee of the Superior Court of Santa Clara County determined that the program be
incorporated as part of the Court’s Outreach Program under the direction of Judge Carrie

Zepeda and Judge Teresa Guerrero-Daley. TSCN continues to coordinate the project
between the schools and the court.

•

A 13-minute promotional video of the DUI Court in the Schools program was completed in
December 2003, and forwarded to five-community access stations throughout the county in
5

September 2005. The promotional video has also been used throughout the grant period as a
tool for presentations, workshops, and recruitment of new schools for the program.

)
•

All press releases armouncing the grant projects were submitted via email and fax to OTS
Regional Manager, OTS Public Information Officer, Public Health Information Officer, and
Courts Special Projects Director for advance approval. Press releases are faxed to over
twenty-five media outlets located throughout the Bay Area. The school DUI trials and high
school seat belt challenge have generated tremendous media coverage from national, state,
and local agencies. Among the media agencies that covered the school DUI trials and the
High School Seat Belt Challenge included Gilroy Dispatch, Milpitas Post, Los Gatos
Weekly, Almaden Resident, The Willow Glen Resident, Almaden Times, KLfV CNN 1590San Jose News, and California Cormected(News Magazine on PBS).

• TSCN staff was assigned to staff the Alcohol & Impaired Driving Work Group, which
consists of diverse stakeholders representing law enforcement, public health, prevention
advocates, and community organizers. The TSCN staffs role has been to organize monthly
work group meetings, send out notices, track the progress of tasks, and provide resource
information to members of the work group. The work group continues to meet on a monthly
basis to discuss ways to support and implement program objectives.

)

• TSCN staff attended national, state, and local conferences on youth development, traffic
safety, and alcohol prevention topics. Most notably, these conferences included the 2004
LifeSavers Conference in San Diego, 2004 Police Traffic Services Conference in Palm
Desert, California and the 2004 American Public Health Association National Conference in

Washington, D.C. TSCN staff also participated in monthly audio-teleconferences sponsored
by OJJDP: National Seminars on Enforcing Underage Drinking and the Centers for Disease
Control.

• In November 2004, TSCN staff and members of the Alcohol and Impaired Driving Work
Group presented on the DUI Court in the Schools and High School Seat Belt Challenge
Campaign at the 2004 American Public Health Association National Conference in
Washington, D.C., and the Police Traffic Services Conference in Palm Desert, California.

• TSCN staff coordinated and/or participated in the following media events and programs
throughout the grant period:
December 2003

January 2004
March 2004

April 2004
May 2004
May 2005

- DUI Trial at Willow Glen High School
- DUI Trial at Pioneer High School
- DUI Trial at Lynbrook High School
- Mayfair Improvement Initiative Event: Uniting the Community
Against Drugs and Alcohol
- DUI Trial at Fremont High School
- DUI Trial at Milpitas High School

6

•

Traffic Safe Communities Network secured additional funding from the Office of Traffic
Safety to create “Countywide Services and Coordination Program.” The funding period for
this two-year grant runs from October 2005 through September 2007, and funds will be used
to staff a 2.5 FTE Health Educators and a FTE Office Specialist to implement the activities
outlined in the grant proposal. The amount required to fund these positions over the grant
period is approximately $1,046,211. The funds will also be applied to various education
programs and enforcement campaigns that address underage drinking and driving, seat belt
usage among youth, and speed enforcement on county roadways.

Data Gathering and Analysis
• The TSCN staff submitted written reports on the grant objectives to OTS on a quarterly basis.

)

• The High School Seat Belt Challenge Campaign'. Schools participating in the High School
Seat Belt Challenge were required to conduct unannounced and announced observational
surveys throughout the campaign to determine safety belt usage among students and faculty
as they drive onto campus. The results were compared to the baseline data gathered prior to
the kick-off of the campaign. Two campaigns were conducted during this grant cycle. Eight
high schools participated in the first year, and an additional three schools were recruited for
the second year. At the end ofthe first campaign, the overall safety belt usage among
participating high schools increased 6.5%. When the second campaign was conducted, the
overall safety belt compliance rate at baseline was 93.6% and increased only 1.1%(94.7%) at
the end of the campaign. Student and teacher evaluations were also distributed and collected
from participating high schools.

•

The DUI Court in the Schools Program'. Schools who agree to participate in the “DUI Court
in the Schools” program are required to complete a pre/post evaluation of the program. The
results are compared to the baseline information gathered prior to the DUI trial. The
evaluation collects qualitative and quantitative information to assess changes in attitude and
knowledge among students after participation in the DUI trials. The information collected
was used to determine the extent to which teachers discuss and incorporate the classroom
civic/DUI educational handout in their curriculum as well as findings of how the DUI trial
affects the student’s attitude about drinking and driving. Over 800 surveys were collected
from schools participating in the DUI trials. The following is a summary of the results
obtained from conducting the school DUI trials:
• 5.4% increase in the number of students who responded that they would never drive a
car or vehicle after drinking alcohol,
• 12.4% increase in the number of students who responded that they would never get
into a car with a driver (friend/peer) if they knew he/she had been drinking alcohol,
• 94.1% of students found the overall program somewhat useful to very useful, and
• 85.3% would recommend the program to other students.
Student Mock Jury and Teachers evaluations were also distributed and collected from
participating high schools.

7

! )

PROBLEMS/CHALLENGES ENCOUNTERED

• Identifying suitable defendants for the project;

A major challenge for the DUI Court in the Schools program is identifying suitable
defendants for the program. In March 2005, TSCN hosted a lunch/planning meeting to
discuss the future direction of the program. The Court Outreach Committee of the
Superior Court of Santa Clara County assigned two judges to oversee the implementation
of the program in order to provide consistent support and participation on behalf of the
courts for the program. To alleviate the burden on the Public Defenders Office, the
judges assigned to the program agreed to identify defendants for the project with the
following conditions:
• Identify defendants during arraignment weeks

• Defendants who plea guilty will be recruited, and in exchange, the defendant will
receive a reduction in the fine,jail time, or community service.
• A regular trial hearing will be held at the school with the understanding that it will be
a “mock trial,” not an actual DUI trial.

• Once a defendant has been identified, the judge will determine if the “actual”

sentencing will take place with the input from the student mock jury.
Although the format of the trial has changed from an actual DUI trial to a mock tnal,
local high schools have requested to host a trial because they feel that it continues to
provide the same lessons as a real DUI trial.

•

Court and School Staff Turnover:

Sustainability of a program is determined by the extent ofstaff support. Staff turnover in
the courts, public defenders office and district attorneys office presents a constant
challenge to the success of the program because relationships with those involved in the
project need to be re-established. This is an issue that the Public Health Department must
continually address when implementing long-term prevention programs.
•

School Schedules:

A major challenge in scheduling trials at local high schools is their ability to be flexible
in providing a date to host a trial. Holidays, vacation breaks, testing, and other school
events limit the dates that a DUI trial can be conducted at a school. In many cases,

schools were not able to host a trial because of an impacted schedule. To overcome this
obstacle, the TSCN project coordinator meets with schools at the beginning of the
calendar school year to improve communications with school representatives as well as
increase the probability of having multiple options for hosting a trial. This strategy has
been successful in maintaining strong relationships with the schools while still
accommodating their scheduling needs.

RESULTS

To date, TSCN has achieved the following results:

In November 2004, TSCN presented at the Police Traffic Services Conference held in
Palm Desert, California on the High School Seat Belt Challenge - Secure Your Future,
Buckle Up Campaign.

In November 2004, TSCN presented at the American Public Health Association held in
Washington, DC on the DUI Court in the Schools Program.
Conducted 5 DUI trials in local high schools to help reduce underage drinking and
impaired driving.
Conducted the first countywide “High School Seat Belt Challenge Campaign” at 11 local
high schools. The slogan for this campaign was “Secure Your Future, Buckle-Up.”
Conducted a Student Traffic Safety Contest in local high schools participating in the DUI
Court in the Schools program and the High School Seat Belt Challenge. Poster themes
included Red Light Running, Safety Belt and Helmet Usage, Drinking and Driving, and
Walking for Health.

Distributed a 13-minute promotional video to six community access stations throughout
Santa Clara County. The video is also used as a tool to promote the program at
presentations, meetings, and trainings to gain interest and support for the program.

Conducted a “Reality Check” student press conference in conjunction with a school DUI
trial at Lynbrook High School. Lynbrook journalism students attended the trial and
published an article in the school newspaper.
Coordinated and supported 20 Alcohol and Impaired Driving Work Group meetings
comprised of diverse public and private sector members.
Provided technical assistance via email and phone to agencies from other counties

interested in implementing a DUI Court in the Schools program. Program materials were
also provided.

Secured funding through the California Office of Traffic Safety to create a “Countywide
Services and Coordination Program” from 2005 through 2007.

9

IMPLEMENTATION SCHEDULE

Phase I - Program Preparation (October 1, 2003 - December 30, 2003)

• Will develop responsibilities for each staff person funded by the OTS grant to coordinate and
support activities required to meet the goals and objectives of the project as a component of
the Traffic Safe Communities Network(TSCN).
• Will meet with work group members and other stakeholders to review project goals and
objectives and develop an action plan for implementation put in place by agency staff
Will procure all materials and equipment.
Phase II - Implementation (October 15, 2003)

• Implementation of the TSCN: Comprehensive DUI Crash Prevention Project will be
accompanied by agency personnel, volunteers, and stakeholders. Results will be achieved
through: DUI Court in the Schools,“Reality Check” student press conferences, student ridea-longs, the Aleohol and Impaired Driving Work Group, a High School Seat Belt Challenge,
student contests, generating news coverage, training, school-community linked alternative
activities, and pooling resources.

Phase III - Community Involvement and Support (Throughout Project Period)

Will provide coordination, planning, technical assistance, and training for building and
strengthening relationships with diverse stakeholders, agencies, systems, and community
groups.

Will provide public information through specially prepared media and promotional materials
on traffic safety, DUI, and occupant protection.

Will coordinate news making events, presentations, media advocacy, marketing, traffic safety
campaigns, and outreach designed to increase awareness, particularly among at-risk
populations.

Will provide learning and leadership opportunities for students to develop youth-driven .
prevention activities, and for adults to increase their understanding and skill level for
advancing “best practices.”

Will regularly invite officials, community leaders, school personnel, youth, law enforcement,
and safety advocates to participate in news making events.

Will foster news coverage and engender community support for policies, norms, and
countermeasures aimed at reducing underage drinking, DUI, and motor vehicle crash
fatalities and injuries.

10

()

• Will produce and distribute a public service announcement to promote community
involvement in the project.

• Will provide press release updates to coincide with the school trials as well as traffic safety
campaigns.

Phase IV - Data Gathering and Analysis (Throughout Project Period)

• The quarterly progress report will be completed and submitted each quarter.

• Will regularly solicit issues of interest and evaluate feedback from students and adults. This
information will be used for monitoring and planning project improvements.
Phase V - Final Report and Executive Summary (December 31, 2005)

. Begin the Final Project and Executive Summary for submission to OTS within 60 days.
norilMENTATlON
•

None.

11

^ w OCii '- f’

^

:-»• r.:i! .

STATE OF CAUFORNIA

BUSINESS, TRANSPORTATION AND HOUSING AGENCY

ARNOLD SCHWARZENEGGER, GOVERNOR
SUNNE WRIGHT McPEAK. SECRETARY

OFFICE OF TRAFFIC SAFETY
7000 FRANKUN BOULEVARD,SUITE 440
SACRAMENTO,CA 95823-1899

k

www.ots.ca.gov

mm,

(916) 262-0990

(800) 735-2929(TT/TDD-Referral)
(916) 262-2960(FAX)

December 12, 2003

Project No. PS0423

c::?
<r>

Guadalupe S. Olivas, PH. D.
Director ofPublic Health

c..:>

County of Santa Clara
V'J

3003 Moorpark
San Jose, CA 95128
Dear Mr. Olivas:

of Traffic Safety(OTS)has approved your traffic safety project as part of the

Califorma Traffic Safety Program.

Costs incurred must be in accordance with your project agreement, and recorded in your

accounting system. No other costs can be allowed without prior OTS approval. Costs incurred

pnor to the startmg date or subsequent to the closing date of this project are not reimbursable.

Enclosed ^e the appropnate forms for compliance with the program requirements. Preparation

ot the final report is a contractual obligation. Although a 60-day grace period is allowed for
delivery of the final report to this office, no costs incidental to its preparation or delivery
allowable subsequent to your project agreement ending date.

are

Please refer to the above project number in all correspondence regarding this project. If you
have any questions, please contact David Doucette, Regional Coordinator, at(916)262-0957 or

e-mail at ddoucette@ots.ca.gov.
Sincerely,

CHRISTOPHER J

Deputy Director
DD:aj
Enclosure
cc:

Robert Sillen
Kim Roberts
Fiscal

Y

*4

State of California

PROJECT NUMBER

Business, Transportation «& Housing Agency

(

)

OFFICE OF TRAFFIC SAFETY
PS0423

PAGE 1 (To be completed by applicant Agency)
1.

PROJECT TITLE

Traffic Safe Communities Network: Comprehensive Pedestrian, Bicycle, And Intersection Safety
2.

NAME OF APPLICANT AGENCY

4.

PROJECT PERIOD

County of Santa Clara

3.

Month - Day - Year
From:

10/1/03

To:

9/30/05

AGENCY UNIT TO HANDLE PROJECT

Public Health Department

5. PROJECT DESCRIPTION (Summarize the project plan covering the objectives, method of procedures, evaluation, and
end product in approximately 100 words. Space is limited to 7 tines.)

Santa Clara County's Trafic Safe Communites Network is proposing a comprehensive and culturally competent pedestrian, bicycle

and mtersection safety program linked to increasieng physical activity through community design, safety education, enforcement
engmeenng, public mformation and media advocacy strategies and includes the countywide participation ofschools, the judiciary
system, public agencies land use and transporation planners, health providers, emergency medical services, and communitv-based
organizations.

)
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED
7.

$300,000.00

APPROVAL SIGNATURES

IL A.PROJECT DIRECTOR

B. AUTHORIZING OFFICAL OF APPLICANT AGENCY

3^ -Name: Guadalupe S. Olivas PH.D Phone:408 423 0787

Name: Robert Sillen

Phone: 408 885 4030

Address:

Address:

3003 MOORPARK

2220 MOORPARK

SANjOSE,cA 95128

SAN JOSE,CA951

Signature

SlGNATUl

Title: Director OF PUBLIC

Title: Executive Director

HEALTH

C. FISCAL OR ACCOUNTING OFFICIAL
Name: Kim Roberts

D^FFICE authorized to receive PAYMENTS

Phone:408 885 6868

Address:

scvh&hs finance dept
828 S.BASCOM AVE

Name: Kim Roberts
Address: sCVH&HS SYSTEM
828SBASCOMAVE

SAN JOSE,CA 95128

SAN JOSE,CA 95128

Approved as to Form euid Legality
Signature

IC.<-

Date

/(T'Jci'KB

Title: Chief Financial Officer
Data

Page 2(Office of Traffic Safety Use Only)
EFFECTIVE DATE OF AGREEMENT:

lotion No.

1

Date:

Revision No.

10/1/2003
12/12/2003

GRANTEE

SANTA CLARA

10. TYPE OF AGREEMENT

Date:

PROJECT NO.

Initial

PS0423

X I Revision
|

Cont

FUND

PROGRAM

TASK NO.

F.Y.

157

04-PS

2

2004

9. Action Taken

11. FUNDING DISPOSITION & STATUS
Fiscal Year

Amount

Initial approval 2004 HSP funds obligated.
2003-04

150,000.00
150,000.00

2004-05

Total

300,000.00

Obligated This Action
Previously Obligated

150,000.00

Total Amount Obligated
Amount Suspended

150,000.00
150,000.00

TOTAL FUNDS PROGRAMMED

300,000.00

0.00

State FY 2003-04

2700-101-0890(157/03)
Federal Catalog No. 20.600

12. BUDGET SUMMARY(From Schedule B Detail)- FISCAL YEAR GRANT PERIOD ENDING:
2004
COST CATEGORY

GRANT PERIOD

A. Personnel Costs

PRIOR GRANT

9/30/2004

2003-04

TOTAL PROJECT

TOTAL GRANT

BUDGET ESTIMATE

134,062.00

0.00

134,062.00

268,124.00

2,535.00

0.00

2,535.00

4,070.00

C. Contractual Services

0.00

0.00

0.00

0.00

D. Equipment

0.00

0.00

0.00

0.00

E. Other Direct Costs

6,700.00

0.00

6,700.00

14,400.00

F. Indirect Costs

6,703.00

0.00

6,703.00

13,406.00

b.

Travel Expenses

TOTAL FEDERAL FUNDS

0.00
150,000.00
150,000.00
13. PROJECT APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS

A. APPROVAL RECOMMENDED BY

B. AGREEMENT & FUNDING AUTHORIZED BY

NAME:

DAVID DOUCETTE

NAME:

CHRISTOPHER J. MURPHY

TITLE:

Regional Coordinator
(916)262-0957

TITLE:

Deputy Director

PHONE:
E-MAIL:

ddoucette@ots.ca.gov
Office of Traffic Safety

Office of Traffic Safety

7000 Franklin Blvd., Suite 440

7000 Franklin Blvd., Suite 440
Sacramento, CA 95823

Sacramento, CA 95823
Signature

300,000.00

Signature

7
OTS-38a*(Rev 5/98)

C

Schedule A

Project No; PS0423

Project Descrtpttoiv

~

Traffic safe co.™ni.fesrL^®s:^p";:^::3i?p^^^^

Page 1

Bicycle, and Intersection Safety

BACKGROUND

A. GENERAL CHARACTERISTS

residing ac?osri5 citiS anVencompS^MOO^^

TZT""

°7k

P®°P'®

3-^"' eihnic and%:;trffiCer^«
“

torhi^^SsfaXr/o
dominated the population and as;t
rerpntiv =,«t^sSeTeX'
iSn I!? .

European descent

of the county’s population with 56% of those under the aae of 15 h

®f

Hispanics, African Americans, and Asian/Pacific Island'^rrlnH^Th^^”''”

^

'’esidents. In 1996,
^^f^Prised 48%

popul^on dipped below 50% for.be Hrs..inre, making X rlciaXr^b'^^XX'

lehi5:f“mi^';^“ctraTouX
seeking work at the hub of a global teSinolMicai reXtion°T'^“"'‘'';

Galley

immigrants arrived in the county between 1990 and^^^^^

amvals. For the most part, the newcomers are from A«?ia ann? ^^he state s total Influx of new

decades,the county is expected to gain 231,000 new jobs and loMoTnew restote."®"*

continue
to
have
ProfoundXseqX'S'ln
virtuX^X
safety and congestion. Alreadrthe g?o4L sC isSo m^

°f''f®'
demographic change will

'o commute longer
distances to jobs, schools and residences
as the niai ^
residences, as Ihe local area housing stock becomes less ; -

and less affordable.

B. STREETS AND HIGHWAYS

expressway?6«mTsofXTa'^rurton°oXTm^^^^^^
G. OPERATING DEPARTMENTS

Santa Clara County Board of Supervisors
OTS-38A (Rev 5/98)

available

Schedule A

Project No: PS0423

i )

Project Description

Page 2

Santa Clara County Valley Health & Hospital Systems/Public Health Department
D. EXISTING SYSTEMS

-rss.'

o~.*-

Caltrans

County Department of Alcohol and Drug Services

County Probation Department
County Office of Education
County Superior Court

County and Municipal Traffic Engineering Departments
Department of Motor Vehicles
District Attorney’s Office

Drinking Drivers Program Association
Emergency Medical Services

Metropolitan Transportation Commission

Mothers Against Drunk Driving(MADD)
,

NCADD Friday Night Live

'

Police Chiefs Association
Public Defenders Office

Problem Statement
Santa Clara
Collision

County collision experience over the past three years has haan1998

1998

r999

1999

2000

2000

Collisions

Victims

Collisions

Victims

92

Collisions

Victims

100

93

103

98

103

13,806

9,360

13,279

9,980

Type
Fatal

Injury

9,731
Fatal

Alcohol
Involved

18

Speed

12

Injury

879

3,446

Killed

20
15

Injured

Fatal

13 907

Injury

Killed

Injured

Fatal

Injury

Killed

Injured

1,225

23

813

23

1,249

35

791

37

1,178

5,071

4

3,249

5

4,684

NA

NA

NA

NA

Related

Pedestrians

32

569

33

600

22

557

22

582

33

Pedestrians

791

2

32

139

620

3

149

2

151

2

158

NA

NA

NA

NA

<15

Bicyclists
Bicyclists
’5

OTS-38A(Rev 5/98)

7

789

7

800

5

781

5

792

3

1

172

711

3

1

177

715

0

188

9

199

NA

NA

NA

NA

Schedule A

Project No: PS0423

Project Description

Page 3

'

Office of Traffic Safety countyw de rankings 'or 2000 indicate:
Totals
Ranking Category
Per 1000 Vehicle

Per 1000 Population

Miles Traveled

(VMT)
Statewide

Collisions

Population

Statewide

Group

Group

Fatal and Iniurv Collision Tvne
Total Fatal and Injury Collisions

Population

10,078

15

NA

33

NA

Alcohol-Involved Collisions

826

48

NA

57

NA

Speed Related
Nighttime (9:00 pm-2:59 ami
Hit and Run
HBD Driver <21

3,636
1,159

7

NA

11

NA

23

NA

39

NA

849

14

NA

15

NA

113

41

NA

49

NA

HBD Driver 21-34

357

39

NA

49

NA

Pedestrians
Pedestrians 65+

652

13

NA

12

NA

77

9

NA

10

NA

Pedestrians <15

155

27

NA

31

NA

Bicyclists

718

13

NA

17

NA

Bicychsts <15

139

33

NA

37

NA

8,185

NA

Killed and Injured Victim Tvne

1

DUl Arrests

0.7 DUI Arrests Per 100 Licensed Drivers

^°^nty residente are more likely to die as a result of a motor vehicle crash than from drugs

O'"

combined. The City of San Jose has about the same rate of^vehicle

ashes as Los Angeles. The September 2000 San Jose Mercury News article “Walkers face oeril in strpots ”

county expenenced 23,868 traffic collisions, causing 104 fatalities and 9,247 injuries^ Motor vehicle

2001

?hp°lkS
rp!.S

county's leading cause of trauma deaths, including over 50% of childhood (0-19

^

intersection crashes. Ltween V9S and

'"jured 9,578 more countywide And over

M®

intersection crashes has jumped 19%. More than half of the deaths

runners are pedestrians, bicyclists, and occupants

other vehicles Unfortunately
pedestnans and bicyclists have been largely ignored in land-use, trafficinsafety
and transportation planning

Sende^ce
an^ Sinn
norfrSf^ ‘‘cc

Snid
in 3
for thi

health and
hbecome the
m pnmary
^ mode of transportation
^ ^°"^P°nent
of maintaining
for many
More than 60 000
have either voluntariiy given up dnWg orSpSdue to

'^"""^Wans over age 65 are five times more likely to diSin^ltl

than a younger adult or child. Collision patterns for older pedestrians are different than

but also unique oppoSuniTes?or pedesto
ucation, walking pools, infrastructure retrofits,challenges,
and grass roots
empowerment and advocacy.

OTS-38A (Rev 5/98)

Schedule A

Project No: PS0423

A

Project Description

Page 4

ATTEMPS TO SOLVE THE PROBLEM

In December 2002, the Traffic Safe Communities Network(TSCN)in Santa Clara Countv comoleted

NafioLrHi'^
f^ metropolitan
areaAdministration
site using the(NHTSA).
injury control
partnership model developed by the^
National Highways
Traffic Safety
The overall aim of TSCN is to^reduL
fhe quality ofTff
injuries as well as save health care costs and increase
uring its first year, TSCN reviewed the available data and surveyed multiple iurisdictions and
communities. An array of environmental factors were considered: physical, cultural and socio

economic conditions; individual and group behavior;

policy; technology and professional and
community roles. Several problem areas, gaps, andpublic
concerns
were identified,Tnclud^
Fragmented injury data collection and analysis
Absence of an integrated and comprehensive injury control system
Duplication of efforts and services

An underdeveloped constituency for supporting the ongoing implementation of best practices’
collaborative infrastructure for promoting resource pooling, cross-disciplinarv trainina
information sharing, action planning, marketing, and advocacy
^
and spectrum of prevention” activities

Policy development, evaluation, and funding limitations

Rve Work Ss^were foZd‘f

“bjectives and countywide action plan.

undeMhe
TSPN^uXTii T ♦
countywide recommendations. Members and staff
unaer the TSCN umbrella, foster community involvement,

intelligence" through ongoing participation.

ownership, diversity, and “collective

Currently TSCN consists of over 800 participating individuals, organizations and stakeholders

including tradihonal and non-traditional safety advocates. Although ma™ members have^

P»?e^e“kItnfkn°oZdg;.'""""'
OTS-38A (Rev 5/98)

Schedule A

Project No: PS0423

n

i^ojECT Description

Pages

Performance Measures:
Goals:
1.
year

2.
3.
4.
5.

T?

injured in traffic collisions under aae
15 by 280/0 from the 2000bicyclists
base yearkilled
totaland
of 139
to 100 by DeSmber 31 20(55 ^

safety helmet compliance of bicyclists killed or injured in traffic collisions bv 24

percentage points from the 2000 base year rate of 26% to 50% by December 31 2005^
collisions by
8?
from ?hP
pedestrians
andDecember
injured in31traffic
8 /o from
the 9nnn
2000 base year total
of 652 tokilled
600 by
2005
^

IaeT5''bv h ^ T
<»llisions
under
^
30
by
December
31.
2005
6.
fi? and
pnH older
niH^ by 15.6«!//of
collisions aged
65
from the 2000 killed
base and
yearinjured
total ofin77traffic
to 65 by DecemLr 31 2005
Objectives:

2. To distribute and properly fit 300 safety’ helmets to students and community members participating in
bicycle rodeos and other events. The safety helmets will have a special sticker inside the helmet to

distinguish OTS funded helmets.

3. To
conduct approximately 6 safety helmet inspections and ciujubimenis
adjustments at school and community-based
bicycle rodeos and other events

. To conduct two OTS safety helmet usage surveys during each grant year
. To develop a program to encourage teachers to assign students to write letters to

rih!
editor letters to parents, or essays and to call radio ra5k show^on pedestrian and bicycle
safety. Wiriners may be eligible to receive non-cash prizes,
with newspaper “editorial boards" to promote articles on pedestrian bicvcie

8 To wo^ with fh"
q In IntZ

increasing physical activity such as walking and biking
belmet usage as a part of eve^ collision Lnrt

. To implement a continuing public information campaign regarding pedestrian and bfrvriA
safety and red light running issues as well as announcing incrSed enrorcement
enforce^^^^^^^ and community
education/outreach activities by January 15. 2004.
10. To promote a “Bicycle. Pedestrian and Intersection Safety Prioritv” within local police agencies to include a
commitment to enforce of all bicycle laws

'

fairs,

iTo implement a red light compliance program at identified crash-prone intersections by installing rat boxes
and warning signs, and increasing targeted enforcement and media coverage, including radio ads.

OTS-38A (Rev 5/98)

Schedule A

Project No: PS0423

Project Description

^

Page 6

of “Survivors Advocates" as an alliance of individuals affected by a crash caused bv a

enforcement, education campaigns, mobilization,

^nd counrrm^^^^^^^^

maintain Traffic Safe Communities Network’s Bike and Pedestrian Safety and Red Liaht

^
'"u
Commissioners, Judges, District Attorneys and Public
16 TfpdMrit^?hr^°™ them about the program and gain their ongoing support and obtain feedback

IafeT"eS and subSe^®’’'’^

^ Idvln"2fof their r!S

Re9™al Coordinator for approvai

all press and materials: “Funding for this program
provided by a grant from thelanguage
Californiain Office
of Traffic Safety”.
^ ^

in

was

'mail or fex a7f91 m ?6? pqfiJT r? ^TS Regional Coordinator and OTS Public Information Officer via e-

20 To fexcOTS
It
f; ^

M ? 'nclude publication name and date the article was published,

least
onePIO
month
traffic safety event or262-2960,
program toatthe
OTS
and in advance, to submit a short description of any
Regional Coordinator

^

new

METHODS OF PROCEDURE

lase I - Program Preparation (October- December 2003)

Will develop responsibilities for each staff person funded by the OTS grant to coordinate and suDoort
°^the Trafno Safe

^nd S^'an'^SoTplan'^rimp^^

putifptcTby ^

Will procure all materials and equipment.

Phase II - Implementation (October 15, 2003)

Implementation of the TSCN: Comprehensive DUI Crash Prevention Project will be accomplished bv
stakeholders. Results will be achieved through: DUI Court hlhe^
Schools Reality Check" student press conferences, student ride-a-longs, the Alcohol and lmpaired
^t^dent contests, gen^arg news ^
erage, training, school-community linked alternative activities,
and pooling resources.

Phase III - Community Involvement and Suonort (Throughout Project Period)
coordination, planning, technical assistance, and training for building ;

and strengthening
ationships with diverse stakeholders, agencies, systems, and community groups.

OTS-38A (Rev 5/98)

Schedule A

Project No: PS0423

Project Description

Page ?

Will provide public information through specially prepared media and promotional materials on

Pedestrian, Bicycle and Intersection safety.

Will coordinate news making events, presentations, media advocacy, marketing. Pedestrian and

Bicycle and Intersection safety campaigns, and outreach designed to increase
i
awareness.
particularly among at-risk populations.

Will provide learning and leadership opportunities for students to develop youth-driven prevention

increase their understanding of and skill level for advancing

practfces

“best

/

WHI regularly invite officials, community leaders, school personnel, youth, law enforcement and

safety advocates to participate in news making events.

Will produce and distribute a public service announcement to promote community involvement in the
project.

Will provide press release updates to coincide with the school outreach efforts,

"^ase IV - Data Gathering and Analysis (Throughout Project Period)
The Quarterly Progress Report will be completed and submitted each quarter.

Will regularly sdicit issues of interest and evaluate feedback from students and adults This
information will be used for monitoring and planning project improvements.

Phase V- Final Report and Executive Summary (Decembe^l,2005)
Begin the Final Project and Executive Summary for submission to OTS within 60 days.
METHOD OF EVALUATION

Using the data compiled, the project manager will evaluate:(1) how well the stated oroiect ooal«? and
accomplished;(2)if all the activities outlined in the “Method of Procedure” were
performed in accordance with the project agreement; and (3)was the project cost effective?
STATEMENT OF INTENT

continuing operational cost of this project, and it is the intent of the Public
mtpnnffto sustain parts
to seek
funding
from after
the County’s
budget as well as other sources of
revenue
of this
program
the OTSgeneral
grant completion date
10/16/03

OTS-38A(Rev 5/98)

SCHEDULE A-1

Project No: PS0423
Project Description

.^MINISmATIVE SUPPORT STATEMENT- Explain what type of priority this project has in vo,.r

fOfctMD
is demonstrated
by the participation ofSupervisor Beall and the County
Health Officer Martin Fenstersheib,
as the Co-chairs
ofTSCN. The Director ofPublic Health is also ^

dedicated to reducing traffic collisions and intends to work towards achieving the goals of this project by in-

kind contnbutions of staff, facilities and other operational supports.

^ENCY CONTRIBU-nON-Explain what services or funds are being contributed by your agepcy in support of thi.s nroi.r.i

^e County ofSanta Clara will provide personnel, services, equipment and supplies necessary for coordination,
evaluation ofthis project for the 24-month period ofthis grant. The contrib^ions are listed
CONTRIBUTED ITEM
Salary and Benefits for:

%

FYl

FY2

TOTAL

Program Manager

25%

County Health Officer
Office space

5%

24,462
7,000

24,462
7,000

48,924
14,000

300.00

300.00

600.00

100.00

100.00

100.00

$31,862

$31,862

$63,724

Office Furniture
Phone

Upstage
)

Total Agency Contribution

10/16/03

OTS-38A-1 (Rev 5/98)

50%

Schedule b
Page 1

Detailed Budget Estimate
Project No. PS0423

FISCAL YEAR ESTIMATES

COST CATEGORY
A. PERSONNEL COSTS

FY-1

FY-2

10/1/03

10/1/04

9/30/04

9/30/05

S68,598.40

$68,598.40

TOTAL COST
TO PROJECT
FY-3

FY-4

Positions and Salaries

Health Education Spec
100%

$137,196.80

12months

Office Specialist El.75%

$34,507.00

$34,507.00

12mo.@$22.12/hr

$69,014.00

y
employee Benefits 30%
Category Sub-Total
B. Travel Expense
In-State travel

Category Sub-Total

$30,956.60
$134,062.00

$30,956.60
$134,062.00

$2,535.00

$1,535.00

$2,535.00

$1,535.00

C. Contractual Services
NONE

$61,913.20
$268,124.00

$4,070.00
$0.00

$0.00

Category Sub-Total
$0.00

OTS-38d (Rev

Schedule b
Page 2

Detailed Budget Estimate
'

'

■

■

■

Project No. PS0423

FISCAL YEAR ESTIMATES
COST CATEGORY
D. Non-Expendable Property

NONE

TOTAL COST
TO PROJECT
FY-1

$0.00

FY-2

$0.00

Category Sub-Total

FY-3

FY-4

$0.00

$0.00

E.Other Direct Cost

office supplies
printing/video

$1,200.00
$3,000.00
$1,000.00
$1,500.00

$1,200.00
$2,000.00
$3,000.00
$1,500.00

$2,400.00
$5,000.00
$4,000.00
$3,000.00

$6,700.00

$7,700.00

$14,400

$6,703.00

$6,703.00

Category
Sub-Total
^

$6,703.00

$6,703.00

Project Total

1^150,000 .00

^ucationaEpromotional
contest incentives

Category Sub-Total
F. Indirect Costs

10% Personnel (salaries
only)

====== V.

10/16/03

OTS-38e(Rev 5/98)

ISO.OOO .00

$13,406.00
$300,000.00

Schedule B-1

Project No: PS0423

Budget Narrative

Page 1

PERSONNEL:

Health Education Specialiet(,1.0 FTE)will coordinate the day to day operation ofthe proieot includinap anmng,problem solving marketmg/media advocacy, implementing partnership activities d’esignina Sd

Benefit rates for personnel:
Retirement

7%

Workers Compensation

Long-term Disability Insurance
Uniform Allowance
Health Insurance
Life Insurance

0%(Self Insured)
0%(Employee Pays)
0%

21%
2%

Total

30%

)
TRAVEL:

not be

OTHER DIRECT COSTS:

Office suppBes - General office supplies and equipment

prizes to students to enhance traffic’sifety awareness^^^Inri
approved by the Regional Coord^ator

projects will be used to award
be
pre-

Promotional Items - Funds will be used
to purchase promotional items that contain a traffic safety messaee
directly relating to this project with
cups, T-shirts, pins, stickers, etc.

appropnate logos(OTS, BT&H). Uie items purchased may inckde pens,

Of personnel salaries not to exceed 13,406.00 as stated

ROGRAM INCOME: There will be no i
.0,16/03

OTS-38B-1 (Rev 5/98)

no income to the County as a result of this project.

STATE OF CALIFORNIA •OFFICE OF TRAFFIC SAFETY

ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33(Rev. 3/03)

Terms,Conditions, and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency

)

Applicant Agency

County of Santa Clara

OTS Project Number

PS0423

The following are included herein and constitute a part of this Agreement:
OTS-38-Page 1

Schedule B-1 -Budget Narrative

Schedule A -Project Description

Schedule C- Quarterly Evaluation Data(when
required)

Schedule A-1 - Admimstrative Support

OTS-33 - Terms, Conditions, and

Statement

Schedule B — Detailed Budget Estimate

Certifications Specific to the Agreement
Between OTS and the Applicant Agency
General Terms, Conditions, and Certifications*

*See OTS Grant Program Manual, Volume II,Chapter 6. Volume II is available on-line at
www.ots.ca.gov.

TERMS AND CONDITIONS

It is understood and agreed by the Project Director and Authorizing Official that any grant
received as a result of this Agreement is subject to all federal and state regulations governing

^ants and to those controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to;
1.

Quarterly Performance Reports and Reimbursement Claims must be submitted by the
Project Director to the Office of Traffic Safety by January 31, April 30, July 31, and October
31, during each year of project operation.

2.

OTS will withhold or disallow grant payments, reduce or terminate grant fimds, and/or deny
future grant funding anytime a grantee fails to comply with any term or condition ofthe grant
contract or program guidelines(Volume II, Chapter 3.13). This may include, but is not

limited to, the following;

• Failure to submit acceptable and timely reimbursement claims.

• Failure to submit acceptable and timely quarterly performance reports; and
• Failure to submit an acceptable and timely Schedule C(Quarterly Evaluation Data
OTS-38g). (Applies only when a Schedule C has been required.)
3.

If, during the term ofthe grant award, federal funds become reduced or eliminated, OTS may
immediately terminate or reduce the grant award upon written notice to the project director.

4.

By October 31,“continuing” projects must submit a September 30 claim and a written

justification to support carrying forward prior year unexpended funds. September 30 claims
and wntten justifications, supporting the carrying forward of prior year unexpended funds,
submitted after November 30, will not be processed. The prior claim (i.e., June 30) will be

considered the year-end claim in order to close out the federal fiscal year ending
September 30. In addition, prior year unexpended fimds will be deobligated and allocated to

new projects.
5.

All documentation required to request a project revision (i.e., time extensions, budget
category changes, and etc.) must be submitted to OTS prior to the effective date of change(s).

For example: OTS will not consider a request for a grant period time extension unless all
necessary paperwork is submitted prior to the existing grant termination date. Prior approval
IS required for all project revisions(Volume II, Chapter 3.8).
6.

No alteration or variation ofthe terms ofthis Agreement shall be valid unless made in
wntmg and signed by the parties hereto, and no oral understanding or agreement not
mcorporated herein shall be binding on any ofthe parties hereto.

7.

Additional terms and conditions identified in the OTS Grant Program Manual, Volume II

Chapter 6, General Terms,Conditions, and Certifications(Exhibit 6-A),

are

incorporated herein by reference and made a part of this document.

We,the officials named below, hereby swear that we are duly authorized legally, to bind the

contractor or grant recipient to the above described terms and conditions. Executed on the date
md m the county below, and is made under penalty of perjury under the laws ofthe State of
Calitorma.

Project Director’s Name
oy
v|j?-^uadalupe Olivas, PliD

'

Date Executed

Executed in the County of

10/28/03

Santa Clara

Project Director’s Signature
>
Title

Director,Public Health Department
Authorizing Official’s Name
Mr. Robert Sillen
Date Executed

Executed in the County of

Santa Clara

AUTHORIZINj^

;iA

(NATURE

>

Title

Executive Director, Santa Clara Valley Health & Hospital System
Approvad as to Form^

-2-

Oate

I

STATE OF wiUFORNIA • OFFICE OF TRAFFIC SAFETY
EQUIPMENT REPORT

1. AGENCY:

PROJECT NO.:

PROJECT TITLE:

OTS-25(Rev. 6/03)
PROJECT DATES:

2. DATE OF
RECEIPT

4. TOTAL

3. DESCRIPTION (Mfg., model, serial #)

AMOUNT

FEDERAL FUNDS

7.

5. LOCATION OF EQUIPMENT

6. CURRENT
FAIR MARKET
VALUE

Describe method for determining current fair market value;

I hereby certify that the information above is complete and accurate to the best of my knowledge, and that all conditions
FISCAUACCOUNTING OFHCIAL

set forth in Chapter 4, Volume II ofthe Grant Program Manual are being compiled with.

SIGNATURE

DATE

PROJECT DIRECTOR
_ SIGNATURE

SSTcSeckleto?

DATE

be needed in the future. If property value is greater than $5,000, what will

(ZI Continuing with the same purpose though not federally sponsored. Explain
how property will be used:

□ OTS/Other Federal Project (Project # and Name)
□ Property cannot be used on any Federal project but will be retained or sold by agency and current market value multiplied
Amount to be refunded

□

Property will be returned to OTS for

FISCAUACCOUNTING OFFICIAL
PROJECT DIRECTOR

by the percentage originally funded will be refunded to OTS.

(Contact OTS for instructions)

use on other OTS projects. (Contact OTS for instructions)
_ SIGNATURE

SIGNATURE

DATE

DATE

property be

STATE OF CALIFORNIA

BUSINESS, TRANSPORTATION & HOUSING AGENCY

)

OFFICE OF TRAFFIC SAFETY
PROJECT CLAIM INVOICE

provisions of the California Vehicle Code, Chapter

1492 and the Public Law 8-564, Highway Safety Act of 1966 as amended
TO:

State Office of Traffic Safety
7000 Franklin Boulevard, Suite 440

Progress:

□

Final:

□

Sacramento, CA 95823
FROM:

Agency Name:
Mail Address:

Project Title:
Project No:

Claim No:

Total^Project Costs Reported From (Project Start Date):

thru

TOTAL COST

COST CATEGORY

LESS PRIOR

TO DATE

NET AMOUNT

CLAIMS

CURRENT PERIOD

PERSONNEL COSTS
TRAVEL EXPENSE

]NTRACTUAL SERVICES
EQUIPMENT

OTHER DIRECT COSTS
INDIRECT COSTS

TOTAL REIMBURSABLE AGENCY COSTS

$

$

$

are

SUBMITTED BY:

TITLE:

SIGNATURE:
DATED:

OTS OPERATIONAL REVIEW:

OTS-39 (Rev. 3/03)

DATED:

STATE OF CALIFORNIA

BUSINESS, TRANSPORTATION & HOUSING AGENCY
OFFICE OF TRAFFIC SAFETY

PROJECT CLAIM DETAIL FOR CURRENT PERIOD
Agency

Project No.

Claim No.

Costs Incurred From

Thru

Personnel Costs:

(By Position Classification)

TOTAL COSTS
% Claimed:

Salary

$

Overtime

$

Benefits

$

Total Personnel Costs:

Total

$
$

Travel Expenses:

INSTATE: (List each trip for which costs are ciaimed and individuals traveling)
!

Total cost instate travel:

OUT-OF-STATE:(List each trip for which costs are ciaimed and individuals traveling)

Total cost out-of-state travel:

Total Travel Expenses:

$

Contractual Services:

Contractor(s)

Total Invoiced - Attach Invoice(s)
Percent Retention

$

Less Retention:
Total Contractual Services:

OTS-39a (Rev. 3/03)

$

$

Page 1

STATE OF CALIFORNIA

business,transportation and housing agency

ARNOLD SCHWARZENEGGER. COVERNOR
SUNNE WRIGHT McPEAK, SECRETARY

OFFICE OF TRAFFIC SAFETY
7000 FRANKLIN BOULEVARD,SUITE 440
SACRAMENTO,CA 95823-1899

www.ots.ca.gov
(916) 262-0990

(800)735-2929 (TT/TDD-Referral)
(916) 262-2960(FAX)

GRANT PUBLICITY

Traffic safety is everyone's business. The more people who become involved and better
informed, the more they can and will support efforts to reduce traffic crashes.

We believe that each and every traffic safety project, as part of the California Traffic Safety
Program, will help to reduce traffic collisions in California. To further engage the community
into traffic safety efforts, the Office of Traffic Safety(OTS)is requesting that grantees conduct
media relations and community outreach activities in support of their programs. The OTS
Fundamentals ofMedia Relations and Community Outreach resource guide will assist in
conducting these activities. Please request one from your OTS Regional Coordinator. The
resource guide contains the following elements:

• Developing a media relation’s plan

)

• Working with the media to disseminate your message

• Media relation’s tools(news release, media advisory, press conference/event etc.)
• Interview techniques
• Working with ethnic media

• Working with Community Based Organizations(CBOs)
• Promotional and collateral development
• Sample media materials

In addition, the following procedures must be followed regarding media activities:

• The following standard language must be included in all press materials: Fundingfor this
program was provided by a grantfrom the California Office of Traffic Safety, through the
Business, Transportation and Housing Agency.

• Submifprint clips by 9 a.m. to your Regional Coordinator AND the Public Information

Officer by e-mail at pio@ots.ca.gov or fax at(916)262-2960 (e-mail preferred). All clips

should include publication name and date the article was published.

• E-mail or fax all press releases or media advisories/alerts to your Regional Coordinator for
review and approval.

If you require additional assistance, please contact your Regional Coordinator.

OTS-78(Rev. 11/17/03)