BOS Agenda Date: December 7,2004
Agenda Item No. 38

County of Santa Clara
Office of the County Executive

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Office of Affordable Housing

CEOS 120704

Prepared by: Sally Logothetti
Administrative Services

Manager

Reviewed by: Marjorie Matthews
Director, Office of
Affordable Housing

Submitted by: Jane Decker
Deputy County Executive
DATE:

December 7, 2004

TO:

Board of Supervisors

FROM:

/Ul iLl
Peter Kutras Jr.

County Executive
SUBJECT:

Recognize Revenues and Expenditures for Preparation of Homeless Census and Survey and Homeless
Task Force

RECOMMENDED ACTION

Approve Request for Appropriation Modification No.80 ~ $185,400 increasing revenue and expenditures in the Office
of Affordable Housing, Office of the County Executive budget.(4/5 Roll Call Vote)

Board of Supetvisors: Donald F. Gage, Blanca Alvarado, Pete McHugh, Jim Beall, Liz Kniss
Count/ Executive: Peter Kutras Jr.
1

BOS Agenda Date;December 7,2004
Agenda rtetn No. 38

FTSCAT. TMPTJCATTONS

The recommended action will recognize increased revenues in the amount of $185,400 in Budget Unit 168, Cost Center
1132 to offset costs associated with the development of the 10 Year Plan to End Chronic Homelessness(10-Year Plan).
Anticipated expenses include $167,900 for the contract for the Homeless Census and Survey, of which $158,309 will be
reimbursed by the fifteen cities in Santa Clara County, who have agreed to share the Census costs. The County's share of
the cost, $9,591, will be met through a fund transfer from the Housing Bond Fund (Cost Center 1169, Fund 0208).
Finally, an anticipated $17,500 in ancillary costs associated with development of the 10-Year Plan will be offset by
donations. There will be no impact on the General Fund.
CONTRACT HISTORY

None.

REASONS FOR RECOMMENDATION

On November 5, 2004, the Board authorized the Office of Affordable Housing(OAH)to negotiate a contract with
Applied Survey Research(ASR)for services relating to a comprehensive Homeless Census and Survey. It was

anticipated that the contract cost of $167,900 would be jointly funded by the County and participating cities. OAH is
pleased to report that all fifteen cities have agreed to participate in funding the Census at the levels shown on the
attached cost sharing table.

In addition, an estimated $17,500 of ancillary costs associated with development of the 10-Year Plan have been
identified. These include report design and printing costs and expenses relating to the meetings of the Task Force,

including refreshments and study materials. OAH staff is working to identify community donations to cover these costs.
This appropriation modification recognizes the revenues to be received from the fifteen cities, in the amount of
$158,309, projected revenues from donations of $17,500, and transfer of funding from the Housing Bond Fund, and
provides additional expenditure authority to allow OAH to pay for the above costs.
BACKGROUND

On October 5, 2004, the Board of Supervisors approved preparation of a Santa Clara County 10-Year Plan to End
Chronic Homelessness. An essential component of the Plan is a valid countywide homeless census, which is of
particular importance in competing for federal homelessness funds. The Homeless Census and Survey will begin on
December 14. The first meeting of the Task Force is Scheduled for December 15.
CONSEQUENCES OF NEGATIVE ACTION

Execution of the ASR contract, and completion of the Homeless Census and Survey will not be possible without
recognition of the joint funding revenues and the granting of additional expenditure authority.

Board of Supervisors: Donald F. Gage, Blanca Alvarado, Pete McHugh,Jim Beall, Liz Kniss
County Executive: Peter Kutras Jr.
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BOS Agenda Date: December 7,2004
Agenda Item No. 38

ATTACHMENTS

•(Transmittal submitted on Nov 23, 2004 1:41:39 PM - PDF Version)

• Appropriation Modification (Appropriation Modification (F-85))
•Homeless Count/Survey Cost Sharing Table (Miscellaneous)

Board of Supervisors; Donald F. Gage, Blanca Alvarado, Pete McHugh,Jim Beall, Liz Kniss
County Executive: Peter Kutras Jr.
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