v.

Administration
976 Lenzen Avenue

SANTA CLARA
/^^^edicated to the Health

San lose. California 95126
Tel.(408) 299-6141

VAU£Y

of the Whole Community

fax.(408) 279-1843

HEALTH & HOSPITAL SYSTEM

Approved Accepted Adopted Denied Presented
DGPARTWieNT OF
ALCOHOL & DRUG SGRVICGS

BY THE BOARD OF SUPERVISORS
OF THE COU;>lTY OF SAriTA CLA

fliij'ilis A. P^rsz, Cl^ of thp Board

By

February 22, 2000

lilim U. Ml

Date;

Prepared by: John Larson, Program Manager
-Ol-ou
Reviewed and

Submitted by: Robert Garner, Director

TO:

Board of Supervisors

FROM:

Robert Sillen, Executive Director
Health & Hospital System

SUBJECT: Report Back: Client Expense Fund
Dependency Drug Treatment Court

RECOMMENDED ACTION:

It is recommended that the Board accept the report back regarding the
administration of the client expense fund proposed for the Dependency Drug
Treatment Court.
FISCAL IMPACT:

There is no impact on the County’s General Fund. The $20,000 allocated for the
client expense fund is budgeted in Budget Unit 417.
CONTRACT HISTORY:

Not applicable.
BACKGROUND AND REASON FOR RECOMMENDATION:

On Tuesday, November 2, 1999, the Board considered a spending plan for the
Dependency Drug Treatment Court(DDTC)(Agenda Item #9). The Board
approved the spending plan and requested a report back on the proposed die nt

The Department of Alcohol & Drus Services is a division of tl
4 0?7

Hospital System. Owned and operated by the County ol Santa Clara.

MAR 0 7 2000

expense fund for $20,000. Concern was expressed about the utilization of this
funding for convicted drug felons, and specifically, whether cash grants from this
fund would be given to convicted felons. The Department was asked to review
this issue and prepare a plan to administer these funds in such a way as to
prohibit cash grants to convicted drug felons.

The following guidelines for the administration of this fund were developed by
representatives of the Dependency Drug Treatment Court: John Larson for

DADS, Liam Rodarte for Social Service Agency, and Margaret Burks for
Dependency Legal Services.
1.

The Contingency Fund is designed to assist DDTC clients with special
items or services to support recovery and family reunification for which no
other funding is available.

2.

Typical expenditures to be covered are; emergency dental work; tattoo
removal; first and last month’s rent; trainings, conferences and educational
outings; emergency clothing for clients and their children; and utility
installation fees.

3.

No cash grants will be given to clients.

4.

All grants will be given as direct reimbursements to vendors for pre
approved expenditures. The Department of Alcohol and Drug Services will
maintain the funds in a separate account established and supervised by
SCVHHS Finance.

Procedures were also developed which address the processes by which funds
will be requested and approved and expenditures reimbursed.
1.

All requests for funds will be presented to the DDTC Social Worker on a
specifically designed form. She/he will review the request, obtaining
additional information as necessary from other social workers and
Alcohol/Drug staff and approval from Social Services management.

2.

The Social Worker will bring appropriate requests to the DDTC for
discussion and approval.

3.

The Social Worker will then assist the client in acquiring the approved
item/service.

4.

An Authorization for Trust Fund Expenditure form will be signed by the
DADS Program Manager and the Director of General Fund Financial
Services from the Santa Clara Valley Flealth and Flospital System
(SCVHFIS). Receipts/invoices will be attached to the authorization
request when available.

5.

SCVHHS General Accounting will issue checks from a Trust Fund sub
account developed specifically for this project.

These guidelines and procedures were reviewed and approved by both County
Counsel and the SCVHHS Department of Finance.
CONSEQUENCES OF NEGATIVE ACTION;

Failure to accept this report will delay or prevent use of these funds for client
expenses as approved by the Dependency Drug Treatment Court.
STEPS FOLLOWING APPROVAL:

Clerk of the Board will forward executed copies to SCVHHS Administration and
Alcohol and Drug Services Administration.
cc.

Amelia Whitlow
John Larson

County of Santa Clara Clerk of the Board Transmittal Item Authorization Notice

The Agenda Transmittal Item number 9
that was heard by the Board of Supervisors on
1 1/2/99

has received the following Board Action:

Approved spending plan of $801,000 for Dependency Drug
Treatment Court for Fiscal Year 2000, as amended.

Held to date uncertain: Consideration of approval of $20,000 Client
Expense Fimd pending report on utilization of Client Expense Fund
dollars for convicted drug felons.
Waived reading and adopted Salary Ordinance No.
NS-5.99.66 (preliminary) amending Santa Clara County Salary
Ordinance No. NS-5.99 relating to compensation of employees
adding one Public Health Nurse I or Public Health Nurse II position
in the Health and Hospital System, Public Health Department; and,
adding one Advanced Clerk Typist position and one Health
Services Supervisor position in the Health and Hospital System,
Department of Alcohol and Drug Services.
Vote: Gage: Yes Alvarado: Yes McHugh: Yes
a.

Beall: Yes

Simitian: Yes

Approved Request for Appropriation Modification No. 71 $240,000 transferring funds within the Health and Hospital System,
Department of Alcohol and Drug Services budget.
b.

Distribution

11/22/99- Approved Transmittal and conformed F-85 to SCVHHS-J. Michalczuk (for pick up)

and ESA-Terry. Conformed F-85 to OBA and Finance. See ll/9/99^Item 90 re final
adoption of Ordinance.

mbt

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