(

(
■

V,.--'

sm CURA dUHiy

ADO, Tv.D BY THE BOARD OF SUPERVISORS
OF S.^iTA CLA'-va r0iJN7Y_£Efl.,5_.. iqq;^
ERK

E BOARD

sy.

1

/

Deputy Clerk

ARTICLE 1. - NAME
Section 1 .

The name of this organization Is; the Santa Clara
Commission (hereinafter referred to as the Commission").

County

Youth

ARTICLE 2. - MEMBERSHIP
Section 1.

The membership of the Coinmlss1on shall consist of fifteen (15) votiga
the
Ten (10) of the members shall be allocated equally among
Suoervlsorlal Districts and nominated and appointed pursuant—to Sections
(21) years of
members.

A5-37 and"A5-38. Five (5) members shall be under twer^->one

age at the" time of appointment to the Commission, and fwe (5) memb^
shall be over twentv-one (21) years of age at the time appointment. The
remaining five (5) Wing members of the Commission shall be appointed by

fho RoarH nf <;»inprv 1 sors at large from among an applicant pool

people, under the age of twenty-one (21) at the time of appointment, who
currently
a ritv Youth Commission within Santa ^ara County_and
are nominated bv a citv Youth Commission to serve on the Santa Cla^
County Youth Commission. Ex-officio, non-voting members shall include one
(1) member of the Board of Supervisors who shall be selected by the Board
of Supervisors to support and advise the Commission.
Section 2.

The members of the Commission shall be appointed for three (3) years.
Section 3.

Commission
A vacancy shall exist If a member misses three (3) regular
the
recommending,
meetings within one (1) calendar year. In such cases,

to .nominate a
or nominating, jurisdiction shal l Bn^otlfled and requested
replacement. Notice of such nomination shall be made In writing to the
Chairperson of the Board of Supervisors.

ililiil

iJ
CCD O

IQQ'^

(

ARTICLE 3. - PURPOSE
Section 1 .

The purposes of the Commission are:
(A)

(B)

To consult and advise the Board of Supervisors in youth-oriented
areas such as, but not limited to, education, career preparation,
hea th
recreation, legal rights, crisis intervention centers, justice
education, youth input in government, the juvenile
system, employment programs, and communication systems for youtn.
To

review

the County budget annually
and ' make
recommendations
^
r1location to County

regarding youth program funding and resource
staff and the Board of Supervisors.
(C)

(D)

To appoint ex-officio representatives to work as a Jiaison with
County organizations and agencies that directly affect youth.

To appoint an ex-officio, non-voting representative County
to all Coun^
M
Boards and Commissions and agencies created by the

nf rommiinieating the needs, ideas, and concerns of young
become active i n the
people and encouraging young peopje to ^
^

purposes

Government that seryes them. Such representatives do not have^
he Commission members, but shall be at least fifteen

lb; ye^j

old and not older than twentv-one (21) years ol^

ex-officio members shal l have the right t.o be seated^with
t^
Comniission and to participate fully Jji the discussions or jhe
Commission to which they are appointed.

(D) To consult and cooperate with local Youth Commissions and other
publ ic and private organizations, agencies, and businesses,
(E)

To conduct public hearings within the scope

and function of the

Commission.
(F)

To render to the Board of Supervisors,

at

least

once

each

calendar year, a report of its activities.
(G)

procedures,
To recommend to the Board of Supervisors necessaryyouths.

programs, or legislation, to promote the concerns of

(H)

Subject to the approval of the County

any County department information, services, ^^^ilities, and any
istance for the purposes of furthering the objectives of

other assi - -

the Commission.

-2-

ARTICLE 4. - ORGANIZATION
Section 1 .

The

officers

of

this

Commission

shall

be

a Chairperson, a

Vice

Chairperson, and a Second Vice Chairperson, al 1 of whom shall be members

The officers shall be elected as soon as practicable
of the Commission.
following the first day of July each year. Officers elected, pursuant to

Section 506 of the County Charter, shall hold office for one (1) year
until re-elected or until their successors are elected and assume office.
No member shall serve in the same office for more than two (2) consecutive
years.
Section 2.

fourth (4th)
Regular meetings of the Commission shall be held on the Center,
or as
Monday of each month at 6:00 p.m. in the County Government
otherwise designated. In the event that a regular meeting day falls on a
holiday, the following Monday becomes the Commission' s regular meeting
date.
Section 3.

No less than seven (7) calendar days before each regular meeting of

the Commission, the Clerk of the Board shall mail a copy of the agenda and
No
Commission, rsupport material for that meeting to each member of the
action shal l be taken on any item not appearing on the posted agenda,
the Commission may take action on items of business not appearing
the posted agenda under any of the following conditions:

However,
on

(A) Upon a determination by a majority vote that

an

emergency

situation exists, as defined by Government Code Section 54956.5.

(B)

or
Upon a determination by a two-thirds vote of the Commission,
if less than two-thirds of the members are present, by a

unanimous vote of those members present, that the need to take
action arose subsequent to the posting of the agenda as required
by Government Code Section 54954.2(a).

(C)

The item was posted pursuant to Government Code Section
not
54954.2(a) for a prior meeting of the Commission occuring
action
is
more than five (5) calendar days prior to the date
was
taken on the item, and at the prior meeting

the item

continued to the meeting at which action is being taken.
Section 4.

Proper

public

notice

is to be given for all meetings and adjourned

meetings.
Section 5.

Special meetings of the Commission may be called by the Chairperson,

or

by a majority of the membership. at any time by giving proper public

notice.

Only announced

agenda

items

meeting.
-3-

may

be

considered

at a

special

(

(

Section 6.

cause, in good
Any regular or special meeting may be adjourned offorbusiness.
faith, when necessary for the expeditious transaction
Section 7.

Majority of the members shall constitute a quorum for the purpose of

conducting its business and exercising its power for all
other purposes^
No abtion of the Commission shall be valid unless at least a majority of
the entire membership concurs therein.
Section 8.

The voting on all matters may be by voice vote, and providing that a
Chairperson, or upon
roll call vote may be called at the direction of the
A
rol
l ca 1 vote snai l
request by any member of the Commission or publ ic.
No
be recorded showing those voting "AYE," "NO," "ABSTAIN," or ABSENT,
Proxies
member shall be permitted to vote on a question unless present,
shal 1 not be permitted.
Section 9.

The order of business at all meetings of the Commission shall be as
follows:

(A)
(B)

Cal 1 to Order
Roll Cal l

(C)
(D)

Public Presentations
Approval of Minutes

(E) Correspondence
(F) Chairperson's Report
(G)
(H)
(I)
(J)

Old Business
New Business
Announcements
Miscellaneous

(K)

Adjournment

Section 10.

s Rules of
Meetings shall be conducted in accordance with Robert
Rules
of
the Board of
except where pre-empted by the County Charter, the

^
Supervisors,
or Sections

A6-86 of the County Ordinance Code.

Section 11 .

; of the Commission,
The Chairperson shall preside at all meetingsinstruments
made
or

He/she

shall

siqn

all

resolutions

and

other

promulgated by the Commission and shall

nt

Commission may prescribe. The Chairperson shall have Commission.
^
Je/she
He/she
sub-committees with consent of the majority of the
shall be an ex-officio member of all sub-committees.

-4-

Section 12.

The Vice Chairperson shaii perform the duties of td® Cdatrpersoh

1 n

the absence or
ctirp r^T'th'l^ VUe Ch"airrersoh°^han
;:rSnuJh dptiefJJtifsucK%ime%s^ new’Chairperson is elected by the
Commission.
The

Second

Vice

ChairpersonI

shall

perform

the

duties

of

the

and

Vice

:... Chairperson is elected by the C^jgulSTOn.

duties

Section 13.

BBiissisaSia^
the unexpired term of such office.
Section 14.
In

the event the

Chairperson

are

absent

Chairperson
from

a

Vice Chairperson, and Second—Vi_ce
meeting,

the Commission

may elect a

Chairperson Pro Tempore to preside over the meeting.
Section 15.

Discussion of any particular

dy 'Uher

any member of the general public may be

pu

may deem reasonable

the right to overrule the Chairperson^
Section 16.

From time to time. PPP^ial purpose sub-committees may be crea^^^^^ for■

limited terms to perform <'“"<1*'°"^"'”'d “"n°‘.

s:?r^f t^e c^o^m^^pi ™

,

not

coi,’s:irn

?lc;::iire'‘mrmb;rrwho
are 1-i-pp
^a-so^me^be.
of the Commission.
dissenting
i representative or binding on

However,

lSrco-?:sio"n a1 a"iho^?u°n\n Voted on in regular session and passed b,
a majority of the Commission.

Media/Publ ic Relation^ Social Services, and Recreation^
-5-

(
The

committees

win

conduct

public

hearings

and

other

research and submit written reports on a monthly basis

forms

to

the

of

full

among the
Commission. The committees shall elect their Chairperson from
shall
meet a
Youth Commission members of the committees.- The committees
minimum of once a month during times that are not in conflict with You.th

Commission

The committees shall have the ability to appoint

meetings.

subcommittees to research specific issues within the committee's area of
responsibil ity, and such subcommittees may include non-committee members.

The composition and duties of the standing committees are as folloy^
Executive Committee

(A) The Executive Committpp shall be composed of the Chairperson,
Vice Chairperson, and Second Vice Chairperson and shall be responsible for
the followinq duties:
1.

Review agendas and minutes.

2.

Fol low up on Commission actions (letters, recommendations
the Board of Supervisors, etc.).
.u , •
Make certain that other committees report back in a timelj/
fashion on items referred to them.
,
Assure that meetings are conducted in the most—effi cien t

3.
4.

manner.

5.
6.

Review City. State

Review

and Federal legislation affecting youth.

appl ications

for

1 align

appointments

Commissions.
7.

to

other

.

Commission recruitment/advertisement activities^

8.

Develop Sunset Reports.

9.

Produce

annual

work

plan following— input from Commission

members at retreats.
10.
11 .

Education of juveni le hall and ranches.
Communicate Commission goal s/ob.1ecti ves to Boards

Supervisors and County staff.
12. Issues assigned bv the Commission
Education Committee
(B)

The

j
Committee

Education

Commissioners
(2) administrators

shall

be

composed

of

three

Students, one (1) teacher, one (1) classifi^

and two (2) parents who represent the PIA,

Home and School Clubs and

shall be charged with oversight of the following

areas:

1.
2.

(3)
two
and

Financial aid
Scholarship programs

3.
4

Censorship of student newspapers

5
6.
7.
8.
9.
10.
11 .

Educational funding

Truancy

Educational programs
Curriculum
GED and CHSPE processes

All other education-related issues

Education of .juveni le hall and ranches.

Juvenile probation's relationship to alternative schools

-6-

Media/Public Relations Committee

(C) The Media/Public Relations Committee shall be composed of th,r^
(3)

Commissioners,

four

(4) student newspaper editors, and four—^

representatives from television, print, electronic

or

radio media

and

shall be charged with the following duties:
2.

Communication with student newspapers and their staffsstudent
Publicizing Youth Commission activities/proqrams via
newspapers and television, print, electronic and radio medi a^

^

Obtaining input on policy decisions from student newspaper

4.

All other media and publicity-related issues.

^

Issues assigned bv the Commission

1.

staffs■

Social Services Committee

(D) The Social Services Committee shall be composed of three (3)
CommTilioners and eight (8) community representatives towho oversee
have specialtie^
and make
in the areas of this Commission's charge, which is
recommendations in the following areas:

1 .

Tobacco, alcohol and other drug abuse

2.

Family assistance programs

3^
4^

Youth homelessness
Gang-abatement programs

5.

Job training/Job Fairs

^

Juvenile Justice System

7^
^

ChiIdcare
Libraries

11 .
12.

All other non-recreation government services.

9.
10.

Transportation
Public Safety

HM^TT^to Plan and coordinate programs that encoura ae
youth inolvement in government.

Recreation Committee

(E)

The

Recreation

Committee

shall

be

plan

coordinate

composed

of

programs

that

three

(3)

^

Parks and Recreation Commissioner, and seven
be charged with the following
representatives and shall

Commissioners

community

one

(1)

responsibi 1 ities:
1 .

2.

3.
4.

Helping

to

and

encourage

employment of vouth and youth involvement in government^
Coordinating Countv-wide youth recreation program^

Planning and implementing Youth Commission retreats.^
Oversight of after school programs offered throughout the
County-

6.

Issues assigned bv the Commission

Section 17.

The Clerk of
the
secretary of

Board
the
Commission

of

Supervisors

and

shall

secretarial assistance to the Commission.
-7-

be

shall

be

responsible

the

for

ex-officio

providing

(

(

ARTICLE 5. - AMENDMENTS

These By-Laws may be amended by a ma.lority vote of the Commission at
any regular or called meeting provided that written notice of the
amendment shal l

have been submitted to each Commission member seven (7)

days prior to the meeting, and that, subsequent to Commission action, said
I

amendments are approved by the Board of Supervisors.

REVISED:

01-25-93

-8-

I

r
Prepared by:
Reviewed by:
Submitted by:

Janis Kuechenm^

Cathy Ri chmond\Jjf'

Phyllis Perez

TRANSMITTAL MEMORANDUM
BOARDS AND COMMISSIONS

APPROVED BY THE BOARD OR SUPERVISORS
A CLARA COUNTYDATE:

January 25, 1993

TO:

BOARD OF SUPERVISORS

FROM:

SANTA CLARA COUNTY YOUTH COMMISSION

SUBJECT:

YOUTH COMMISSION BY-LAWS

A.

RECOMMENDED ACTIONS
1.

B.

-M. RAIN'8>Oie^^ the
eputy Clerti

Adopt 1993 By-laws for the Santa Clara County Youth Commission
as recommended by the Commission on January 25, 1993.

FISCAL IMPLICATIONS
None.

C.

REASONS FOR RECOMMENDATION/BACKGROUND

At its meeting on August 17, 1992, the City of San Jose Youth
Commission expressed their concerns relative to the difficulty
encountered by the Santa Clara County Youth Commission in
obtaining quorum and thereby violating the requirements of County
Ordinance No. NS-300.212, Section A6-84(d), which directs the

County Youth Commission to "consult and cooperate with local Youth
Commissions and public and private organizations, agencies and
businesses."

Said Resolution was forwarded to the Santa Clara County Youth
Commission for consideration in the revision of the County Youth

Commission By-Laws. The Youth Commission establ ished a By-Laws
Committee to prepare revisions to the current By-Laws addressing
specific language necessary to implement the proposals put forth
by the City of San Jose Youth Commission. Inasmuch as the
Commission was unable to meet throughout most of 1991 and 1992 and
that the composition of the Commission has changed, the Commission
voted to adopt a new set of By-laws in keeping with the current
goals of the Commission.

PFR 9

1QQ9

Board of Supervisors
January 25, 1993
Youth Commission By-Laws
Page -1-

CONSEQUENCES OF NEGATIVE ACTION

D.

The Santa Clara County Youth Commission will be in violation of

County Ordinance No. NS-300.212 which could impede communications
among the City Youth Commissions of Santa Clara County which are
essential in order to raise the necessary funding and political
support to address complex and interrelated youth issues on a
County-wide level.
SUPPORTIVE MATERIAL ATTACHED

E.
1.

F.

Santa Clara County Youth Commission Amended By-Laws.
STEPS FOLLOl^ING APPROVAL

1 . Send original transmittal, with notification of Board action
affixed, to Documents Librarian, Clerk of the Board.
2. Send copy of transmittal , with notification of Board action

affixed, to Deputy Clerk of the Board, Santa Clara County Youth

Commission.

action_
3. Send copy of transmittal , with notification of Board Commission.
affixed, to Chairperson of Santa Clara County Youth