.'S.

County of S^ta Clara Cfefk pi the Bo^d Transmittal Item Authorization Npti<:e

The Agenda Transmittal Item number 15
that was heard by the Board of Supervisors on
12/7/99

has received the following Board Action:
Approved governance and organizational model utilizing existing structure to
implement approved Violence Prevention Action Plan.

Distribution

12/16/99 - Approved transmittal to: SCVHHS Administration, Public
Health Department and Deputy Clerk, Domestic Violence Council
/ml

0.

Administration

2220 Moorpark Avenue

SANTA CLARA
Dedicated to the Health

San lose, California 95128
Tel.(408) 885-4202

VALJL6Y

of the Whole Community

Fax,(408) 885-4248

HeALTH & HOSPITAL SYSTEM

PUBLIC HGALTH
DePAFTTMGNT

Prepared by: Andrea V. Perry, Sr. Health Care Analyst^
Reviewed by: Aimee Reedy, Senior Public Health Manager^S^..
Submitted by: Guadalupe S.Olivas, PhD, Public Health 1^
Allan Rawland,

T^ental Health Dir!

Approved^cceptad Adopted A ehied Presented
DATE:

BY THE BOARD OF SUPERVISORS

November 12,1999

OF THE COUNTY OF SANTA C'u^
l:wliis A. Psroz, Clerk of tno Boa

TO:
FROM;

Board of Supervisors

By

Robert Sillen, Executive Dtfei

Santa Clara Valley Health/^
SUBJECT:

Date:

kklO/ 0- lilJ
Deputy Clerk

7

DEC 0!7-ffl9a

(spital System

Report Back on Violence Prevention Action Plan Recommendations
on Governance & Organizational Structure:
“Procedure to address items in the Violence Prevention Action Plan

Matrix utilizing existing organizational structure and to ensure that
efforts are coordinated

>9

RECOMMENDED ACTION

Approve the recommended governance and organizational model which utilizes existing structures
to implement the approved Violence Prevention Action in a collaborative, coordinated and
efficient manner.
FISCAL IMPLICATIONS

No additional General Funds are required as a result of this action. The Board approved
$350,000 ongoing funding during the FY98/99 budget hearings for implementation ofthe
Violence Prevention Action Plan.
CONTRACT HISTORY

Not applicable.

\
C'

The Public Health Department is a division of the Santa Clara Valley Health & Hospital System. Owned and operated by the County of Santa Clara,
r

c ■'> A

IQQU

REASONS FOR RECOMMENDATION

The following five principles guided the development of this recommendation for the
governance and organization to implement the Violence Prevention Action Plan as
modified and approved by the Board of Supervisors. These criteria have been identified
as critical to the successful implementation of the Board approved Violence Prevention
Action Plan.

• Support the goals articulated in the Violence Prevention Action Plan

consistent with recommendations that the Board of Supervisors approved to
move those goals forward
• Minimize duplication and utilize existing bodies to oversee the

implementation of the Violence Prevention Action Plan
• Facilitate maximum collaboration and participation of key partners delineated
and approved in the Violence Prevention Action Plan
• Incorporate processes for community input and ongoing partnership building

• Provide an efficient structure for maximizing and leveraging resources.
The recommended model provides a governance and organizational mechanism to ensure
implementation of all parts of the plan, as well as the coordination of the whole Violence
Prevention Action Plan. It creates a forum to:(1) bring together the various
organizations;(2) coordinate the implementation of the plan through existing
Commissions, Councils, Boards, Agencies and Departments; and (3) bridge agendas in
order to maximize effort and focus on violence prevention. The model consists of the
following interrelated levels of coordination and collaboration:
1.

Utilization of existing commissions, councils, departments and/or agencies as
Lead Partners as designated in the Violence Prevention Action Plan for
implementing, coordinating and evaluating specific parts of the plan.

First, the proposed model consists of delegating specific Violence Prevention Action Plan
parts to specific commissions, councils, departments and/or agencies to take the lead role
in implementing, coordinating and evaluating aspects of the plan. The approved
Violence Prevention Action Plan matrix clearly identified lead partners for various
components; and these lead partners are identified as the first needed level of
collaboration. In some cases, the Public Health Department, which is the responsible
administrative department, has initiated MOUs with lead partners and the Public Health

Department. These MOUs outline key roles and responsibilities in carrying out the Board
approved plan. Examples include: Department of Drug and Alcohol Services is
designated as being responsible for various alcohol related recommendations; Adult
Protective Services is designated as responsible for the public awareness campaign
component focused on elders; Office of Human Relations is responsible for the youth
leadership component; and the Mental Health Department is delegated responsibility for
violence prevention and training programs for professionals and organizations working
with people with disabilities.

2

The Public Health Department is designated as the lead partner for the public awareness
and education campaigns, relationship violence training for providers, parent education,
PeaceBuilders, media training, community outreach components and plan support. The
Interagency Taskforce, coordinated through the County Executive Office and supported
by the Public Health Department, is responsible for the development of the Violence
Prevention Community Information System. As needed, additional lead partners may be
identified over time.

Accordingly, this aspect of the recommendation builds upon the existing efforts of
organizations and groups dedicated to various “slices” of the violence problem by
delegating aspects of the plan to lead partners and having them coordinate with other
stakeholders as well. Thus, the recommendation acknowledges the role, responsibility

and/or expertise of these partners and therefore aims to minimize and/or eliminate
duplication of effort.
2.

Inclusion of Stakeholders to work with Lead Partners on specific parts of the
plan.

This second level of collaboration includes the stakeholders delineated in the Violence

Prevention Action Plan that should work with the Lead Partner to implement specific

parts of the plan. These stakeholders include commissions, councils, departments and
agencies; and also extend to community-based organizations, faith community, other
governmental entities, business/industry, as well as others. The inclusion of stakeholders
for various parts of the plan allows for broader collaboration and further community input
into the implementation ofcomponents of the plan.
3.

Creation of a forum through a Violence Prevention Task Group to assure that
the implementation of the plan as a whole is efficiently and effectively
coordinated among the many partners focusing on parts ofthe plan.

We reviewed existing mechanisms which might have been used to accomplish the
coordination and collaboration across County-wide commissions, agencies and

departments needed to implement the Action Plan. Unfortunately, no such mechanism
currently exists. Whereas,the Children & Families Leadership Team brings together
various County department directors to facilitate coordination for children and family
services, its membership does not include any County commissions or councils.
Accordingly, there is a need to create this third element of the model. The Violence
Prevention Task Group would provide a forum to coordinate and guide the
implementation of the whole Action Plan as the County’s strategy to prevent and reduce
violence. The convening of this group creates a forum for information sharing by the
coming together of the lead partners focusing on all ofthe components in the Violence
Prevention Action Plan matrix. In addition, the Task Group members will have the

opportunity to share the respective agendas of the groups they represent.

The Violence Prevention Task Group will include the lead partners implementing parts of
the plan and others to bring together the “whole of the plan”. Again, it utilizes existing
organizational structures as it will be comprised of representatives from lead partner
agencies and chairs (or their designees) from the following County-wide commissions,
councils, departments and agencies:
Domestic Violence Council
Child Abuse Council
Human Relations Commission
Commission on the Status of Women

Office of the County Executive
Social Services Agency
Adult Protective Services

Health & Hospital System
Mental Health Board

Office of the District Attorney
Office of the Public Defender

Public Safety and Justice
Office of the Sheriff

Probation Department

Consistent with the Board approved plan, the Public Health Department(PHD)will play
the role of convener of the Task Group at quarterly meetings. The PHD Violence
Prevention Program will provide staff support. The meetings of the Task Group will be
conducted in accordance with the requirements ofthe Brown Act. The Public Health
Department will be accountable to the Board of Supervisors through existing mechanisms
for reporting, preparing budgets, and obtaining necessary reviews and approvals
regarding the ongoing implementation of the Violence Prevention Plan. Each lead
partner that has been delegated a part of the plan will have the responsibility to provide
updates to the PHD to facilitate the department’s ability to report back to the Board of
Supervisors on all aspects of the plan. As the group evolves, the participation of
additional leaders may be indicated, and this will remain flexible.

This Task Group includes critical entities able to advise the Public Health Department
and ensure adherence to the intent and content of the approved Violence Prevention
Action Plan. Further, the proposed model allows for efficient use of Public Health
Department Violence Prevention Program staff to support Violence Prevention Action
Plan activities (by staffing the Task Group), to administer funds, and maintain ongoing
Violence Prevention Program efforts within the department.
4. Facilitation of Continuous Feedback Loop

With the proposed levels of coordination and collaboration, participating organizations
and groups will have the opportunity to communicate back to their “home” commission,
council, agency, department, organization, etc. These avenues for enhanced
communications will provide opportunities to bridge and share agendas, thus potentially

4

increasing the positive impact of those Violence Prevention Action Plan components as
well as the plan as a whole.

These avenues for bridging and sharing of agendas are essential because violence
prevention is a very complex challenge, and the strategies delineated in the Violence
Prevention Action Plan are multi-faceted and comprehensive. In addition, the need to

create these bridges acknowledges that numerous organizations in Santa Clara County are
working to address various components of the violence problem. The proposed
recommendation provides an important mechanism to build bridges across those efforts
and work collectively to ensure that ongoing gaps are identified, resources are

strategically applied, and linkages are made to maximize effort and impact. Finally, the
recommendation offers a governance structure that promotes collective effort focused on
a comprehensive solution while utilizing existing structures.
BACKGROUND

At the March 16, 1999 Board of Supervisors meeting, the Board approved, in concept,
the modified 1998 Violence Prevention Action Plan Governance Recommendations as

proposed by the Ad-Hoc Task Force on Future Governance and Organizational Structure
of the Violence Prevention Council (VPC).

On May 5, 1999 a Violence Prevention Council Transition Team (a subgroup of the AdHoc Task Force) met to discuss refinement ofthe Governance recommendations. A

revised governance proposal and by-laws was drafted and sent to the Health & Hospital
Committee in early June. At the June 3rd meeting of the Health & Hospital Committee a
request was made to County Counsel to draft an ordinance to create the Violence
Prevention Coalition based upon the work done by the Ad-Hoc Task Force and VPC
Transition Team.

At the August 31, 1999 meeting of the Board of Supervisors, the Board considered but
did not approve the preliminary adoption of an ordinance to create the Violence

Prevention Coalition. Instead, the Board requested staff complete a report back outlining
the “development of a procedure to address items in the Violence Prevention Action Plan
matrix utilizing existing organizational structures and to ensure that efforts are
coordinated.”

After receiving this direction from the Board of Supervisors, the Public Health
Department convened representatives from the original governance task force to develop
a recommendation for utilizing existing organizational structure to implement the
Violence Prevention Action Plan and ensure that efforts are coordinated. The

recommendation was subsequently shared with key commissions, councils, agencies, and
departments to solicit their input. County Counsel has reviewed this recommendation as
well.

5

CONSEQUENCES OF NEGATIVE ACTION

Failure to approve this action will result in the lack of an official mechanism and

procedure to efficiently and effectively implement the Board modified and approved
Violence Prevention Action Plan.

STEPS FOLLOWING APPROVAT.

Return the approved transmittal to SCVHHS Administration.

6

County of Santa Clara
Office of the Clerk of the Board of Supervisors
c:()iinty Govc'rnnicnt CX-ntcr. Ecist Win^

70 Wesi Uetiding street
San Jose. California 95 1 i O-1770
(408) 299-432 1

FAX 298-84(K) TOO 993-8272

Web site htt|j://ciaravveb.ro.santa-dara.ea.us/cierk/cirkh()rne.htni

F

r^h\'llis A. lA-rez

Clerk of the Board

Approve^ Accepted Adopted Denied Presented
BY THE BOARD OF SUPERVISORS

OF THE COUNTY OF SANTA CLAR?

Piyilis A. Psrgz, Clew of the Board
By

1

ftxluib
Q. litl
Deputy Clerk

Date:

Prepared by: Michele Naj
Deputy Clerk
Reviewed by: Ann Sloan
Chief Deputy Clerk
Submitted by: Phyllis Perez

nrnT? wm

Clerk of the Board

DATE:

December 7,1999

TO:

BOARD OF SUPERVISORS

FROM:

DOMESTIC VIOLENCE COUNCIL (DVC)

SUBJECT;

Violence Prevention Action Plan

RECOMMENDED ACTION:

Endorse, in concept, the governance and organizational model
recommended by the Public Health Department,utilizing existing
commissions, coimcils, departments, and agencies to implement the
Violence Prevention Action Plan (VPAP).
FISCAL IMPTJCATIONS:
None.

REASONS FOR RECOMMENDATIONS:

On November 5, 1999 the Domestic Violence Council(DVC) received

an oral presentation from Amdrea Villasenor-Perry, Public Health
Department, in which she requested endorsement of the governance

■t
2 007

nro A ry

innn

Domestic Violence Council Transmittal

December 7,1999

and organizational model for implementation of the Violence
Prevention Action Plan (VPAP).

Ms. Villasenor-Perry provided a brief overview of the proposed model,
outlining the goals and level of participation by the DVC. Due to the
limited opportunity to thoroughly review the recommendation, the
Council voted unanimously to forward their endorsement of the
model to the Board of Supervisors and refer the proposal to the
Executive Committee for further review.

BACKGROU.ND

At the August 29, 1999 meeting of the Board of Supervisors, the Board
requested that staff prepare a report outlining the "development of a
procedure to address items in the Violence Prevention Action Plan
matrix utilizing existing organizational structures and to ensure that
efforts are coordinated."

The Public Health Department convened representatives from the
original governance task force to develop a recommendation for
utilizing existing commissions, councils, departments, and agencies to
implement the Violence Prevention Action Plan in a collaborative,
coordinated and efficient manner. The recommendation was

subsequently shared with the Domestic Violence Council to solicit
their input.
CONSEQUENCES OF NEGATIVE ACTION:

Failure to approve the governance and organizational model will
further delay implementation of the VPAP.
SUPPORTIVE MATERIAL ATTACHED:
None.

STEPS FOLLOWING APPROVAL:
1.

Send original transmittal, with notification of Board action
affixed, to Records Coordinator, Office of the Clerk of the Board.

2.

Send copy of transmittal, with notification of Board action
affixed, to Deputy Clerk of the Board, DVC, who will inform the
DVC of BOS action.

10/21/99

Aboard

: SCVH & HS ADMIN

THU 15:01 FAX 408 885

Page 1

-^tub Fi'item.ByD40;;06i698^

From:

Jeanette Michaiczuk

To:

gwia:''Phyllis.Perez@cob.co.santa-clara.ca.Lis

Date:

Tue, Oct 12, 1999 2:22 PM
Tub File item BUD40-061698.10B

Subject:

Hi Phyllis,

to
At Frirtav's ARC meeting you and Pete said that the Violence Prevention Action Plan Matrix referral had
the Summary of Proceedings does not reference
top™
HhS
and
go
dirfcuy
to
the
full
Board.
However,
clarify.
that specific direction from the Board of Supervisors. Please

Also, since the Board is not meeting in late November(90 days after the referral) can we take it to them

the first meeting in December?
Thanks!
Jeanette

CC:

McMartin, Maureen

0(5A \i:d

>5

PostHt™ brand fax^ansmittal memo 76fi # of p
To

V.Mi/t.
Co.

Dept.
Fax#

2

Froi

Co.
Phone

Fax#

Tliv

IS ►

Robert Sillen
Executive Director

SANTA CLARA
Dedicated to the Health

VALLGY

of the Whole Community

2220 Moorpark Avenue
San lose, California 95128
Tel (408) 885-4030
Fax (408) 885-4051

HEALTH & HOSPITAL SYSTEM

October 21, 1999

TO:

Phyllis Perez
Clerk of the i

FROM:

pi

Robert Sillm
Executive Wi]

SUBJECT:

;or

Request to Postpone the Violence Prevention Report Back on
Governance to December 7,1999.

The Santa Clara Valley Health & Hospital System is scheduled to report back to the Board of Supervisors on
November 9, 1999. SCVHHS respectfully requests to defer the report back until December 7, 1999 to allow
additional time for critical input by key stakeholders into the recommendation coming to the Board. We
acknowledge that the December 7 date extends beyond the 90-day report back rule and request that it be
allowed to bring this report back at that later date. Thank you for your consideration.
cc:

Jeanette Michalczuk

Guadalupe Olivas, PhD

S.mt.i Ckira Valley Health & Hospital System is owned and operated by the County of Santa Clara.

©

Cr.VWHC fiRA? ?•>

10/22/99

12:10

SCVHHS ADMIN

®408 885 4051

B OF SUPERVISORS

®001/001

Robert Si I ten
Executive Director

SANTA CLARA

2220 Moorpark Avenue
San lose. California 45 V>«
Tel I40B) 8B5-a0.ir)
Fax MOB) BBS-tOSl

VALLEY
H6/ LTH 1 HOSPITAL SYSTEM

Dedicated to the Health

of the Whole Community

Post-if Fax Note

October 21, 1999
y’’

Phyllis Perez

TO:

Clerk of the ]
FROM;

Robert Silla
Executive wi

SUBJECT;

Request to Postpone the Violeuce Prevention Report Back on
Governance to December 7,1999.

The Santa Clara Valley Health & Hospital Sy rtem is scheduled to report back to the Board of Supervisors
November 9, 1999. SCVHHS respectfully requests to defer the report back until December 7, 1999 to allow
additional xhns for critical input by key stakeholders into the recommendation coming to the Board. We

on

acknowledge that the December 7 date extends beyond the 90-day report back rule and request that it be
allowed to bring this report back at that later c.ate. Thank you for your consideration.

cc:

Jeanette Michalczuk

Guadaliqje Olivas,PhD

I'
CO
CO

C"5 CO

CO
-T1
CO CO
c

ro

~o

ro

o
f

CO
CO

Sctola

Cinra Volley Hecilth & Hofpil I Systtm is owned jnd opcraicd by ihe County of Sanu Clara.

■

■

' V

'7" ■

'

County of Santa Clara Clerk of the Board Transmittal Item Authorization Notice

The Agenda Transmittal Item number 8
that was heard by the Board of Supervisors on
8/31/99

has received the following Board Action:

Considered introduction and preliminary adoption of Ordinance No.
NS-300.630 adding Chapter XXI(commencing with Section A18-400) to
Division A18 of Title A of the Santa Clara County Ordinance Code
relating to establishment of the Violence Prevention Coalition.
Referred to Administration for report on date uncertain:
Development of procedure to address items in the Violence
Prevention Action Plan Matrix utilizing existing organizational
structure and to ensure that efforts are coordinated. (Supervisors
Alvarado and Beall voted no)

Distribution

9/9/99 - Copy of transmittal to: SCVHHS Administration, County Counsel
and Director, Public Health Department
/m I

lUlliiU; 0. (iUjfW

Administration

2220 Moorpark Avenue

SANTA CLARA
Dedicated to the Health

San lose, California 95128
Tel. (408) 885-4202

VALL€Y

of the Whole Community

Fax.(408)885-4248

HEALTH & HOSPITAL SYSTEM

PUBLIC HEALTH

DEPARTMENT

3
K

f^

Prepared by: Andrea V. Perry, Sr. Health Care Analyst

A)

Reviewed by: Aimee Reedy, Central Services Manager

^

Submitted by: Guadalupe S.Olivas, PhD, Dir.Public Health ^
ipproved Accepted Adopted Denied Present©
BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF SANTA CLARA

DATE:

August 18,1999

TO:

Board of Supervisors

FROM:

Robert Sillen, Executr

yllis A. Psrsz, Clork of the Board ^

Santa Clara Valley Hil!
SUBJECT:

By

Ikilaliii Q. UiJctJ

Date;

Hospital System

Report Back on Violence Prevention Coalition
Recommendations on Governance & Organizational Structure

RECOMMENDED ACTION

Approve the attached Ordinance relating to the creation ofthe Violence Prevention
Coalition.
FISCAL IMPLICATIONS

No County General Funds are required as a result of this action. The Board first set aside
funds during the FY98/99 budget hearings and approved additional funding for
implementation ofthe Board modified Violence Prevention Action Plan in FY 99/00.
CONTRACT HISTORY

Not applicable.
REASONS FOR RECOMMENDATION

The 1998 Violence Prevention Action Plan was first presented to the Board of

Supervisors on October 27, 1998. One of the primary recommendations of the Action
Plan was to create a Violence Prevention Coalition(VPC) which would help to monitor

the implementation ofthe Violence Prevention Action Plan, support community
collaboration and advise the Board of Supervisors on matters relating to the prevention

The Public Health Department is a division of the Santa Clara Valley Health & Hospital System, Owned and operated by the County of Santa Clara.
4-018

nDiniMAi L

fkwr^ Q 1 <QQ0

and reduction of violence and its impact on the health, welfare and safety of the residents
of Santa Clara County. Adoption of the attached Ordinance will allow for the
establishment ofthe Violence Prevention Coalition.
BACKGROUND

At the March 23, 1999, Board of Supervisors Hearing on the Alcohol and Governance
segments of the Violence Prevention Action Plan, the Board approved in concept the
draft recommendations proposed by the Ad-Hoc Task Force on Future Governance and
Organizational Structure of the Violence Prevention Coalition as modified by Supervisor
James T. Beall, Jr. In his memo dated March 16, Supervisor Beall asked that the VPC
Co-Chairs and VPC Standing Committee Chairs serve as a Transition Team and
Nominating Committee to further refine the overall VPC organization and membership of
the VPC Executive Committee. In addition. Supervisor Beall invited the Board offices to
participate as members of the VPC Transition Team/ Nominating Committee.
The VPC Transition Team recognized the essential need to have a governance structure

that would ensure policy, program and fiscal accountability to the Board of Supervisors
and the community. Therefore, the VPC Executive Committee was designated as the
leadership/ steering committee ofthe VPC Coalition. It was also decided that all
members of the VPC Executive Committee will be appointed by the Board of
Supervisors. The VPC Executive Committee will have the overall responsibility to
monitor and evaluate the implementation ofthe Board approved Action Plan. The Board

appointed Executive Committee will also be responsible for the creation of Standing
Committees which would serve as advisory bodies to the VPC Executive Committee.

(Attachment A is a diagram ofthe suggested membership for the VPC Executive
Committee and the suggested VPC Standing Committees)
The VPC Executive Committee will work to establish multi-year priorities and develop a

yearly work plan that will be used as a guide by the Standing Committees in setting their
objectives each year. Finally, the VPC Executive Committee will report regularly to the
Board of Supervisors and prepare an annual report at the end ofthe fiscal year to the
Board and the community. All proceedings of the Violence Prevention Coalition, which
includes both the Executive Committee and Standing Committee meetings, will be open
to the public

On May 5, 1999 the Violence Prevention Coalition Transition Team met to review and
refine the governance and organizational structure document based on input received
from the Board of Supervisors. In early June, Supervisor Beall referred the Transition
Team’s revised governance proposal to County Counsel. After review, it was decided
that County Counsel would draft an ordinance to formally establish the Violence
Prevention Coalition. The Violence Prevention Coalition is expected to be convened in

November upon approval of the ordinance by the Board of Supervisors.

The Coalition will be staffed by the Violence Prevention Program. All meetings of the
Coalition will be open to the public and meeting agendas and minutes will be forwarded
to the Clerk of the Board for public noticing.
To facilitate the convening of the Violence Prevention Coalition by November, 1999,
staff requests that the Board of Supervisors make their appointments during the months
of September and October.(See Attachment B)

CONSEQUENCES OF NEGATIVE ACTION

Failure to approve this action will result in the lack of a broad-based, collaborative
community coalition to implement the Violence Prevention Action Plan
recommendations.
STEPS FOLLOWING APPROVAL

1. Send original transmittal, with notification of Board action affixed, to Documents
Librarian, Clerk ofthe Board.

2. Send copy of transmittal, with notification of Board action affixed, to County
Counsel.

3. Return the approved transmittal to SCVHHS Administration.

Board of Supervisors
Executive Committee
steer the operational planning,
implementation, and evaluation
of Action Plan

Suggested Participants*
Health & Hospital Joint
Ycaouttfia aille®l)a®il awairsmesss

Conference Committee,
Chair or vice chair

(1)

Public
Awarenessa
Education

Pubiic Safety & Justice
Committee, Chair or vice
chair

(1)

Director of Public Heathi(1)
Sheriff

(1)

District Attorney

(1)

Board to appoint 4 members
from each district representing
these types of organizations (15)

[F®w8I1s7 WI®0®iJiKg®
IdlQflsaiSIswD

(f®ir dlBssifeO®dl

*'

/

Policy

©OD

PQodlg)® @(f lK]®OQ=W0®tlCMiD®©

Community

-CBOs
- schools

- community/civic groups
- law & justice agencies

Assessment
a Data/
Interagency
Task Force

■ommittensX

- faith

- health & human services

OfnfeinniasiffloaD

tsiei Stand'"

ugg

- business

- neighborhood groups

4^ Community

Resource

Based
initiatives

Development

iifflgOQttOBflliilg) IPir®^©©^

- youth, seniors
-labor
- cities

pence PreiieiitifBlIiaiition
VPC Coalition is made up of the VPC Executive

Committee and VPC Standing Committees^

>

S'
o
3
o

>

Attachment B

TIMELINE

Approval and Implementation of the VPC Governance Recommendations
August 18, 1999

Health & Hospital Committee
Review & Approval of VPC Governance Proposal

August 31, 1999

Board of Supervisors
Review & Approval of VPC Governance Proposal

September, 1999

Board ofSupervisors
Solicit Names for Appointment to the VPC Executive Committee

September, 1999

Public Health Staffto assist Board Offices in Developing/Refining
List ofPotential Nominees to Ensure Diversity and Inclusiveness
on the VPC Executive Committee

October 19,1999

Transmittal to the BOS with Recommended Names for

Appointment to VPC Executive Committee
November, 1999

Convene &st meeting of the VPC Executive Committee
Convene VPC Standing Committees

ORDINANCE NO. NS- 200^030
AN ORDINANCE ADDING CHAPTER XXI(COMMENCING WITH SECTION A18400)TO DIVISION A 18 OF TITLE A OF THE SANTA CLARA COUNTY
ORDINANCE CODE RELATING TO THE ESTABLISHMENT OF A VIOLENCE
PREVENTION COALITION
Summary

This ordinance creates a Violence Prevention Coalition to support community collaboration on
matters relating to the prevention and reduction of violence and its impact on health, welfare and
safety of the residents of Santa Clara County. The Violence Prevention Coalition shall make
recommendations to the Board of Supervisors regarding policies, programs, initiatives and
funding to prevent and reduce violence.
THE BOARD OF SUPERVISORS OF THE COUNTY OF SANTA CLARA ORDAINS AS
FOLLOWS:

Chapter XXI is hereby added to Division A18 of Title A of the Santa Clara County Ordinance
Code to read as follows:

CHAPTER XXI. VIOLENCE PREVENTION COALITION

Sec, A18-400 Establishment and purpose.

There is established a Violence Prevention Coalition. The general purpose of the
Coalition is to coordinate and build on local prevention efforts and advise the Board of

Supervisors on policies, programs and initiatives that can help prevent and reduce violence and
its impact on the health, welfare and safety of the residents of Santa Clara County. The Coalition
will be composed of the Executive Committee and members of the Standing Committees.

Sec. A18-401 Membership of the Executive Committee.

(a) The Executive Committee shall consist oftwenty five(25) members appointed by the
Board of Supervisors. The membership shall include the following:
(1)Permanent Members

(a) The Chair or Vice Chair of the Board’s Health & Hospital Joint
Conference Committee.

(b) The Chair or Vice Chair of the Board’s Public Safety & Justice
Committee.

’If

Ann

1 mQ

(c) The Director of Public Health or his or her designee.
(d)The Sheriff or his or her designee.

(e) The District Attorney or his or her designee.

(2) Members appointed by the Board of Supervisors:
Twenty members, appointed by the Board of Supervisors, four members
from each supervisorial district. Members shall be appointed from community groups and
organizations, with the intent that members represent the diversity ofthe community. Member
representatives will include those from the business and faith communities, community based
organizations engaged in programs which prevent and reduce violence, neighborhood groups,
local school districts, health and human services organizations, law and justice agencies, labor
organizations, city agencies, youth and senior groups.
(b)Nominating Procedure

(1) Executive Committee Members shall be appointed by the County Board of
Supervisors from nominations submitted.
(2)Procedures to be utilized by the Executive Committee to make such
recommendations shall be set forth in its by-laws.

(3)Recommendations for nominations shall state whether the persons being
recommended are willing to serve on the Executive Committee and shall describe the
qualifications of the person recommended for membership.
(4)The Board of Supervisors may fill vacancies from the recommendations
submitted by the Executive Committee or may select other qualified persons.
(c)Term of appointment

Members appointed pursuant to subsection (a)(2) above shall have a term of two
years and shall continue to serve until a successor is appointed, except that the term ofthe first
appointees shall be staggered so that ten members have a one year term, and the remaining ten
members have a two year term. The length of the initial appointee’s terms is to be decided by
lots drawn at the first meeting of the Executive Committee. Members appointed pursuant to
subsection (a)(2) shall serve at the pleasure of the Board.
(d) Attendance

The Executive Committee may adopt a policy for issuing a letter of concern to a

member with a copy to the supervisor who appointed the member when the lack of attendance at

meetings affects the proper function of the Violence Prevention Coalition.
(e) Conflicts of Interest

(1)No member of the Executive Committee or a standing committee shall make,
participate in making, or in any w^ay attempt to use such official position to influence
governmental decisions in which the member knows or has reason to know he or she has a
financial interest as defined in Government Code section 7103.

(2) All members shall comply with provisions of the county conflict of interest
code which has been adopted pursuant to the Political Reform Act of 1974, as amended.

Sec. A18-402 Officers.

(a) The Executive Committee shall, at its first meeting and then annually, as soon as
practicable following the first day of July each year, elect two co-chairs. These officers shall

perform the duties prescribed in this chapter and in the Violence Prevention Coalition by-laws, or
by the parliamentary authority governing the board.

(b) The co-chairs shall appoint, subject to approval by the Executive Committee, a
nominating committee at the regular April meeting. This committee shall nominate co-chairs for
the coming year. The nominating committee shall be composed of at least three(3)current
members of the Executive Committee. Said committee shall submit a written report to the

Executive Committee at its regular May meeting. Nominations may be made from the floor at the
regular June meeting,

(c) A term of office is one (1) year. No person may serve more than (2)consecutive
terms in an office.

Sec. A18-403 Powers and Duties of the Executive Committee.

The following shall be the duties of the Executive Committee:

(a) Make recommendations to the Board of Supervisors, agencies, departments, the courts
and others regarding the reduction of violence in the community,

(b)To elect co-chairs and standing committee chairs from its membership,
(c) To report regularly to the Board of Supervisors and prepare an annual workplan,

(d)To make recommendations regarding budget allocations for the armual workplan.

Sec. A18-404 Standing Committees.
(a)Establishment.

(1) The Executive Committee may establish standing committees. The Executive
Committee shall provide for the number, composition, and terms of the members of a committee
and shall specify the duties. All such groups are advisory to the Executive Committee, and no
action may be taken by them except to make recommendations.

(2) All members of the Executive Committee shall have at least one(1) committee
assignment.

(3) The co-chairs of the Executive Committee shall appoint a chair and the
members of each committee, subject to confirmation by the Executive Committee. All
committee chairs shall be appointed from the members of the Executive Committee. The co
chairs of the Executive Committee shall be ex-officio members of all the committees, except the
nomination committee.

(4) Committee members shall serve for a term of one(1) year, until successors are
appointed, or until the task is completed, as specified by the Executive Committee.
(b) Procedures.

(1) Each committee member shall have the right to one(1) vote. Members are not
entitled to vote by proxy.

(2) The action of the majority of members present in any committee shall be the
action ofthe committee.

(3) Minutes of each regular and special meeting of a committee shall be prepared
and shall include a record of attendance of the members and the vote taken on each matter.

Copies of the minutes shall be submitted to the Executive Committee. Each committee shall
maintain a permanent notebook of the minutes of each meeting.
(4) Chairs from the standing committees shall report on the activities of their
respective committees at each Executive Committee meeting.
(5)The Chairs of the standing committees shall present committee
recommendations to the Executive Committee.

Sec. A18-405 Lead Agency and Staffing.

The Department of Public Health shall be the lead agency with administrative

responsibility for the Violence Prevention Coalition including the responsibility for providing
staffing, as may be necessary, for all committees ofthe Violence Prevention Coalition.

Sec. A18-406 Meetings.

(a) Regular meetings of the Executive Committee shall be held on a monthly basis at least
ten times per year.
(b) Special meetings may be called by the chairperson or by a quorum of the Executive
Committee. The call shall state the time and place of the special meeting and the business to be
transacted. Special meetings shall be called and held in accordance with all legal requirements.

(c) A majority of the Executive Committee members of the shall constitute a quorum for
the transaction of business.

Sec. A18-407 By-Laws.

The Executive Committee may adopt by-laws governing the conduct of business and
amend existing by-laws by a two-thirds (2/3) vote, provided that a proposed amendment has been
submitted to the Executive Committee at the previous regular meeting. Additional by-laws and
amendments thereto shall become effective upon approval by the Board of Supervisors.

PASSED AND ADOPTED by the Board of Supervisors of the County of Santa Clara,
by the following vote:

State of California, on
AYES:
NOES:
ABSENT:

Supervisors
Supervisors
Supervisors

Chair, Board of Supervisors
McHUGH

ATTEST:

PHYLLIS PEREZ, Clerk

APPROVro A^TOFOi^ AND LEGALITY

SL2S.S-f

Susan GrLevenbprg, Assistant Co)unty Counsel