BOS Agenda Date ;September 28, 2004

County of Santa Clara
Board of Supervisors

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Supervisorial District Three

BOS3-04-158
DATE;

September 28, 2004

TO:

Board of Supervisors

FROM:

James T. Beall, Jr.

Supervisor, District 4

Pete McHugh
Supervisor, District 3
SUBJECT:

Report from Finance & Government Operations Committee on the meeting of
September 2, 2004

RECOMMENDED ACTION

Accept report from Finance and Government Operations Committee(FGOC)relating to
meeting of September 2, 2004.
Possible Action:
a.

Approve Committee recommended actions on recommendations from Management
Auditor on State-County Property Tax Administration Program (SCPTAP)(Item 6)
l-Vur;

b.

Board of Supeivisors; Donald F. Gage, Blanca Alvarado, Pete McHugh,Jim Beall, Liz Kniss
Count/ Executive: Peter Kutras Jr.
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BOS Agenda Date :September 28, 2004

Approve the County Executive's recommendation to amend Board Policy Manual
allocating 30 percent of proceeds from sale of surplus property owned by the General
Fund to support affordable housing projects and adopt Board Policy Resolution No.
04-15 amending Board of Supervisors' Policy Manual Section 7.8 (D)(3) relating to
allocating the proceeds from sales of surplus property owned by the General Fund (Roll

Call Vote), and direct Clerk of the Board to include Policy in Board of Supervisors'
Policy Manual.(Item 8)

c. Accept reports from items 4, 5, 7, and 9 as for Board information only, as listed on the
attached FGOC agenda and approve Committee direction or referrals;
1. (Item 5) Direct County Counsel to revise prototype lobbying ordinance to

incorporate comments from Committee members, staff and public and present to
Committee for further review in November.

2. (Item 5)Delay any further consideration of Ethics Code until Board has
completed work on the lobbying ordinance.
REASONS FOR RECOMMENDATION

For items 6 and 8 that have Committee recommendations for Board action, we have attached
the staff documents that the Committee considered. For item 6 on the State-County Property

Tax Administration Program, we have also provided a matrix that states the Committee's
recommended action for each Auditor recommendation along with a summary of the response

from the Assessor and Administration. With respect to the action recommended for approval,
staff will use the Auditor memo or the relevant response as the appropriate basis rather than

the matrix. We have also provided an unapproved extract of the meeting minute's for that item
so that Board members may have a sense of the Committee's discussion. For item 8, we have
also added adoption of the formal Board policy resolution that the County Counsel's Office
has prepared.

In Item 7, the Finance Director and Assessor presented an update on the Property Appraisal,
Assessment, and Management Information System. Since there was no staff transmittal for
that item when the Clerk released the FGOC packet, we have provided a copy of the handouts
given to the Committee for that presentation.
p/:e»v.: :i Tate

■i.eptemrer 28,2004

Since the extract of the Item 6 minutes provides the discussiop for that item, we provide
below the key discussion points for Item 5 on the lobbying ordinance.
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Board of Supervisors: Donald F. Gage, Blanca Alvarado, Pete McHugh, Jim Beall, Liz Kniss
County Executive; Peter Kutras Jr.

2

BOS Agenda Date :September28, 2004

Key Discussion Points (Item 5)
1. Received Committee member comment that the ordinance's goals should be

transparency where lobbying activities are disclosed to the public. The ordinance
should establish standards of behavior.

2.

Received Committee member comment that ordinance should focus on individuals who

are retained by others to influence County decisions and that hour threshold should be
lower than 100 hours.

3.

Received Committee member comment that the ordinance should strive for consistency

and not impede the desire for open public discussions with the County by establishing
artificial barriers.

4.

Received comment from a member of the public that non-profit organizations should

be exempted or that the ordinance be designed to give more flexibility for
communication between the non-p ordinance that gives more flexibility to speak.
5.

Received staff comment that ordinance should address posting of disclosures on a web

site and include some penalties that could be imposed without a court action.
ATTACHMENTS

•Item 6 Auditor Memoranda on SCPTAP (Miscellaneous)

•Item 6 Asessor and Administration Responses (Miscellaneous)

•Item 6 State Finanee Department Letters (Miscellaneous)

•Item 7 Property Tax Information Management Systems Presentation (Miscellaneous)
•FGOC Sep 2 Agenda (Miscellaneous) :epteni!jer zo,2004
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Board of Supervisors: Donald F. Gage, Blanca Alvarado, Pete McHugh,Jim Beall, Liz Kniss
County Executive: Peter Kutras Jr.

3

BOS Agenda Date :September 28, 2004

•Item 6 Extract of Unapproved Meeting Minutes (Miscellaneous)
•Item 6 Matrix of Committee Recommendations on SCPTAP Audit Memos

(Miscellaneous)

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Meetititi Date

September 28,, 2004

Processor name

Lyrio Regadaoz

Item Number

16

Board of Supervisors: Donald F. Gage, Blanca Alvarado, Pete McHugh, Jim Beall, Liz Kniss
County Executive; Peter Kutras Jr.
4